PROCUREMENT SPECIALIST SENIOR

Arizona Department of Administration • Phoenix, AZ

4d • $72,000 • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to hire an elite strategist who can establish sourcing solutions to fill our Procurement Specialist Senior position. This position researches, analyzes, develops, and implements sourcing solicitations for the procurement of goods and services. Coordinates contract administration for professional services and agreements. Manages and monitors ongoing term contracts, leases, and agreements to ensure timely renewals. It also establishes contract goals, identifies potential difficulties, and utilizes procurement tools to establish contract objectives for the agency.

Requirements

• Knowledge of State and Federal statutes and rules related to government procurement activities and contract administration
• Knowledge of best practices to determine appropriate sourcing strategies/methods
• Knowledge of Lean tools and Arizona Management System
• Knowledge of supply chain, logistics, and resource management
• Knowledge of solicitation techniques and methods of conducting research
• Knowledge of general accounting practices as they relate to contracts and vendors
• Knowledge of sources of supply, local markets, and price trends
• Knowledge of computers and various software applications
• Skill in verbal and written communication
• Skill in public speaking for effective customer/vendor relations for contract negotiations and dispute mediation
• Skill in project management and organizational techniques
• Skill in analytical and problem-solving negotiation for bid protest resolution and contract claim resolution
• Skill in understanding and explaining contract/procurement policies, procedures, and processes
• Skill in establishing and maintaining interpersonal relationships
• Skill in interpreting business issues and recommending solutions / best practices
• Skill in negotiating contractual terms and conditions
• Ability to develop and implement highly complex procurement operations
• Ability to make decisions and summarize data related to comprehensive contracts
• Ability to deal with several complex tasks simultaneously
• Ability to prioritize work assignments
• Ability to synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations
• Ability to work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities

Responsibilities

• Prepares, issues, evaluates, and awards complex, formal, and technical Request for Proposals/Invitations for bids in accordance with the Arizona State Procurement Code
• Works with subject matter experts to gather and assess business requirements, i.e., conducts market research, analysis, and benchmarking
• Negotiates contractual agreements with vendors, prepares award documents, and holds post-award meetings
• Conducts contract administration activities once procurement actions are established to ensure, but not limited to, compliance with ADCRR policies, procedures, contractual requirements, and vendor performance/reporting
• Prepares, develops, and writes correspondence
• Handles multiple complex annual contracts and tasks simultaneously
• Reviews incoming requests from program areas for appropriate procurement actions for the format, adherence to specifications, contract procedures, and legality as assigned
• Serves as the primary point of contact for vendors on contractual matters
• Acts as a resource for staff, providing technical support to all Divisions within the Agency in relation to procurement and contractual issues
• Establishes and manages professional relationships with vendors and internal stakeholders
• Conducts on-site inspections in conjunction with Requests for Proposals
• Interprets, trains, and provides administrative and technical support to ADCRR staff involved in the procurement/contracting process pertaining to Federal and State regulations governing contract agreements
• Utilizes data analytics to assist internal stakeholders in the development of business strategies designed to optimize expenditures/return on investments
• Represents the Procurement Services Unit (in-house, with other State agencies, political subdivisions, or private entities) as requested and related to areas of responsibility
• Studies bulletins, articles, and other literature and attends professional development events to gain industry best practices
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees