Procurement Specialist IV

Fermi National Accelerator Laboratory•Batavia, IL

9d•Hybrid

About The Position

Fermi Forward Discovery Group, LLC (FFDG) manages and operates Fermilab on behalf of the US Department of Energy Office of Science (DOE). Within FFDG, the Finance Division provides safe, efficient, effective financial operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations, and DOE requirements. Within the section, the Procurement Department is responsible for acquiring goods and services for the entire Laboratory. It provides helpful, professional support for all procurement requirements from the development of initial plans and requirements to subcontract closeout. This Procurement Specialist role requires a strategic thinker with an acute understanding of the market, suppliers, and products to ensure that goods and services are procured at the best possible terms for Fermi Forward. These responsibilities are accomplished in cooperation with internal customers, FRA project teams, support personnel, subcontractors, and DOE, in accordance with established procurement policies and procedures, contract law, commercial practice, and applicable federal procurement regulations. This role will execute on known or anticipated opportunities in the acquisition of goods and services while contributing to cost savings, partnerships with suppliers and other value-added activities to support the work of the Laboratory, primarily for custom fabrications for use in scientific endeavors. What your day-to-day as a LBNF Procurement Specialist IV at Fermilab will look like: Perform some high profile and complex subcontract administration duties within the Acquisitions Services office that support the LBNF/DUNE US directorate. Serve as a procurement subject matter expert in area of facilities, services, supplies, fabrication and special projects. Performs subcontract administration and ensures the completeness, organization, and accuracy of the subcontract file in compliance with subcontract terms and conditions, including timely delivery of goods and services, Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions, and others as appropriate. Solicits request for proposals for highly complex subcontracting requirements, determines responsiveness of subcontractors to solicitation requirements, evaluates proposals, selects qualified potential subcontractors, conducts price and cost analysis, negotiates subcontract terms and conditions, draft contractual instruments, obtains approvals, and awards procurements. Plans and develops subcontracting requirements with internal Laboratory customers. Support FFDG compliance and self-assessment activities. Support audits and assessments, contractor procurement system reviews; collaborate with the DOE Fermi Site Office (FSO); ensure team compliance with the prime contract and applicable acquisition regulations; contribute to and support Procurement metrics gathering and reporting.

Requirements

A Bachelor’s degree in Business Administration, Supply Chain Management, English, Communications or relevant experience as a sourcing or procurement professional or equivalent combination of education and experience.
9 years of procurement experience.
Understanding and administration of the Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions.
Proven ability to plan, develop, negotiate, administer and close large, complex, high dollar value subcontracts.
Experience with electronic word processing, spreadsheets, document sharing systems, mail and other common office tools.
Experience working in a matrixed project team environment.
Experience with federal contracting, particularly with the Department of Energy (DOE) and working knowledge of Federal Acquisition Regulations (FAR).
Ability to abide by all environment, safety and health regulations.
Willingness to respect, understand and value individual differences that embody laboratory principles.

Nice To Haves

Experience with major construction procurement awards, Cost Reimbursable, Time & Material agreements as well as IDIQs/BOAs is preferred.
Professional Certifications as Certified Procurement Manager (CPM), Certified Federal Contract Manager (CFCM), Certified Professional Contracts Manager (CPCM) or Master’s Degree in Business / MBA preferred.
Experience handling procurements for DOE projects.
DOE Order 413.3b experience is a plus.

Responsibilities

Perform some high profile and complex subcontract administration duties within the Acquisitions Services office that support the LBNF/DUNE US directorate.
Serve as a procurement subject matter expert in area of facilities, services, supplies, fabrication and special projects.
Performs subcontract administration and ensures the completeness, organization, and accuracy of the subcontract file in compliance with subcontract terms and conditions, including timely delivery of goods and services, Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions, and others as appropriate.
Solicits request for proposals for highly complex subcontracting requirements, determines responsiveness of subcontractors to solicitation requirements, evaluates proposals, selects qualified potential subcontractors, conducts price and cost analysis, negotiates subcontract terms and conditions, draft contractual instruments, obtains approvals, and awards procurements.
Plans and develops subcontracting requirements with internal Laboratory customers.
Support FFDG compliance and self-assessment activities.
Support audits and assessments, contractor procurement system reviews; collaborate with the DOE Fermi Site Office (FSO); ensure team compliance with the prime contract and applicable acquisition regulations; contribute to and support Procurement metrics gathering and reporting.