Procurement Specialist II - Austin Financial Services

City of Austin • Fox Lake, IL

4d • $62,280 - $77,850 • Hybrid

About The Position

Under general supervision and within their delegated procurement authority, the Procurement Specialist II will use Invitation for Quotes and Invitation for Bids to source products and services to create both single transaction contracts and recurring Master Agreements for the Industrial/Maintenance, Repair and Operating and General Goods categories. This position will be responsible for monitoring, administrating and managing contracts for products and services from the initial drafting stage through contract closure. This position will provide advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities, including (but not limited to) limited formal and informal source selection services, limited buying and category management services in these same areas.

Requirements

• Knowledge of public purchasing practices and techniques.
• Knowledge of applicable procurement statutes, ordinances, and codes.
• Knowledge of accounting and budgeting process as it relates to purchasing transactions.
• Knowledge of contract law, terms, and conditions.
• Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
• Skill in informal and limited formal source selection processes including price competition.
• Skill in contract management and contract administration processes.
• Skill in computes applications including spreadsheets, databases, and word processing software.
• Skill in establishing and maintaining good working relationships with other City employees and the public.
• Skill in effective oral and written communication.
• Skill in exercising good judgment, tact, and diplomacy.
• Skill in using automated purchasing systems.
• Ability to resolve routine and limited formal contract disputes.
• Graduation with a Bachelor’s degree from an accredited college or university, plus two (2) years of experience in a related field.
• Four (4) years of applicable work experience may be substituted in place of the minimum education requirement.

Nice To Haves

• Experience establishing customer contract requirements and negotiating contracts
• Experience with public sector procurement and contract management best practices
• Demonstrated skills in managing multiple high-priority tasks with competing deadlines
• Excellent on-going task and project management skills
• Effective communication verbal and written skills, such as communications with vendors, clients, and contract negotiation
• Demonstrated attention to detail
• Ability to travel to more than one work location

Responsibilities

• Performs source selection and contract formation services including informal solicitations such as Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under cooperative contracts.
• Performs limited formal solicitations above the formal threshold including Invitation for Bids (IFB), and supports senior staff in the performance of other formal source selection methods.
• Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts.
• Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards, delivery orders, purchase orders, informal source selection processes, limited formal source selection processes, master agreements, order monitoring, participating under cooperative contracts, contract management and administration, and category management.
• Performs, as necessary, limited buying services including purchases using a procurement card; issuing delivery orders for non-competitive releases under existing master agreements; and issuing purchase orders for non-competitive buys under the State’s informal threshold.
• Supports, as necessary, senior staff in category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; and develops and maintains market intelligence within assigned categories.

Benefits

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees