Procurement Operations Analyst (6252)

Septa • Philadelphia, PA

4d

About The Position

The Procurement Operations Analyst serves as a key point of contact between the Procurement & Supply Chain Management (PSCM) department, Accounts Payable department, and internal stakeholders. This role acts as an intermediary to facilitate the resolution of receipting and purchase order (PO) matching issues, ensuring invoices are processed accurately and on time. The specialist also serves as a liaison throughout the procure-to-pay cycle, helping to coordinate communication and resolve issues among all parties involved. The liaison plays a critical role in maintaining internal stakeholder relationships, ensuring compliance with financial policies, and supporting operational efficiency across departments.

Requirements

• Bachelor’s Degree from a accredited College or University plus three (3) years of relevant experienced required, with a focus on analytical employment experience within the Business, Communications, Planning, Accounting, Finance, Procurement, or Human Resources work function, preferred.
• An equivalent combination of education and experience; (two (2) years of relevant experience equating to one (1) year of post high school education), may be considered in lieu of the above requirement.
• Proficiency in Microsoft Office programs and Mainframe or ERP-related systems
• Outstanding customer service and interpersonal skills required.
• Excellent analytical, problem solving, verbal and written communication skills required. Candidate must demonstrate Excel proficiency and may be required to bring and discuss examples of documents that demonstrate these skills.
• Must possess excellent organizational skills and ability to work under pressure.
• Must be methodical, detail oriented and able to work independently and as part of a team.

Responsibilities

• Act as the primary interface between PSCM and Accounts Payable, and internal stakeholders to resolve receipting issues.
• Analyze invoices for accuracy, appropriate documentation, and compliance with contract terms in regards to what was actually delivered.
• Communicate payment status, missing documentation, and PO issues with vendors and internal stakeholders.
• Support vendor statement reconciliation by following up with responsible internal parties on outstanding credits or unresolved invoices.
• Coordinate with internal departments to ensure timely receipting, approval and processing of payments and to resolve PO discrepancies.
• Monitor outstanding invoices and follow up on discrepancies or delays.
• Support procurement and contract administration functions through auditing and analysis by ensuring financial documentation aligns with purchasing and contractual obligations.
• Maintain accurate records of transactions and communications with internal stakeholders related to accounts payable activities.
• Provides administrative support for the Procurement Card Program and facilitates coordination of goods delivery with user departments.
• Reports goods received but not invoiced to support accurate cost recognition during month-end closeout and quarterly financial reporting
• Assists with reporting and analysis on payment trends, vendor performance, and compliance metrics.
• Supports the oversight and validation of the supplier record
• Ensure adherence to internal controls, financial policies, and audit requirements.
• Utilizes Requisitioning, Strategic Sourcing (i.e., Supplier Portal), and Inventory Control software applications for procurement and management reporting requirements.
• Comply with all Authority and departmental safety and security policies and procedures as well as all applicable job safety responsibilities. Reports any safety concerns, compromises or hazards affecting operations, the public, self and/or other employees. Responsible for personal safety and is encouraged to promote the safety of others.
• Performs other duties as assigned.

Benefits

• Comprehensive Healthcare Coverage – Medical, prescription, dental, and vision plans with little to no employee premiums.
• Retirement Security – Participate in a Defined Benefit Pension Plan and a 457B Deferred Compensation Plan to build your financial future.
• Work-Life Balance – Enjoy paid parental leave, generous vacation time, and paid holidays to recharge and spend time with loved ones.
• Employee Wellness – Access wellness programs and resources to support your physical, mental, and emotional well-being.
• Invest in Your Growth – We offer tuition reimbursement to support your education and career advancement.
• Student Loan Assistance – Our positions qualify for the Public Service Loan Forgiveness (PSLF) program, helping you manage and reduce student debt.
• Free Travel Perks – Receive a FREE SEPTA Transportation Pass, giving you unlimited access to all SEPTA services!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees