Procurement Officer
About The Position
The Procurement Officer supports agency operations by managing small purchases, coordinating vendor sourcing, and ensuring compliance with the Agency Procurement and Surplus Property Manual (APSPM), CPSM, and all applicable purchasing policies. This role processes orders and maintains documentation in eVA, prepares procurement files and purchase requisitions, assists with RFP and IFB document preparation, and coordinates travel and lodging arrangements for events and performers. The Specialist develops and maintains vendor relationships, ensures proper coding in coordination with the Budget Office, and submits timely paperwork for accounting and accounts payable processing. The position leads the development and monitoring of the agency’s annual SWaM plan, reviews monthly compliance dashboards, verifies SWaM participation in purchasing activities, and supports initiatives to expand the use of small, women‑owned, and minority‑owned businesses. Responsibilities also include maintaining accurate procurement and contract records, supporting file management and retention schedules, providing training and guidance to staff on procurement procedures, and participating in agency meetings and continuous improvement efforts. Ensures timely submission of SPCC logs, assists with closing custodial eVA accounts, and delivers clear, professional communication while exemplifying JYF’s Customer First Service standards.
Requirements
- Experience in or knowledge of the electronic state purchasing program known as eVA.
- Skilled in working with outside vendors, contractors, and internal customers from other departments.
- Experience in or knowledge of state purchasing, requisitions, and small purchase charge card programs and policies
- Proficient in using the advanced functions within Word, Excel, and PowerPoint such as creating charts, graphs, pivot tables, and mail merge letters.
- Knowledge of recordkeeping requirements and retention schedules.
- Familiarity with basic accounts payable and financial transaction processes.
- Strong organizational and time-management skills to handle multiple assignments and changing priorities.
- Highly detail-oriented with exceptional organizational skills and commitment to accuracy.
- Effective communication skills, both verbal and written.
- Able to work independently as well as part of a team.
- Capable of researching policies and applying them appropriately to ensure compliance.
- Ability to recognize and escalate complex procurement issues for supervisory guidance.
- Ability to use eVA, GovDeals, SPCC portals, and other procurement/financial systems or learn new systems quickly.
- Capable of establishing and maintaining positive relationships with vendors, internal customers, and other stakeholders.
Nice To Haves
- Virginia Contracting Associate Certification (VCA), or ability to obtain a Virginia Contracting Officer Certification within 1 year of hire.
Responsibilities
- managing small purchases
- coordinating vendor sourcing
- ensuring compliance with the Agency Procurement and Surplus Property Manual (APSPM), CPSM, and all applicable purchasing policies
- processes orders and maintains documentation in eVA
- prepares procurement files and purchase requisitions
- assists with RFP and IFB document preparation
- coordinates travel and lodging arrangements for events and performers
- develops and maintains vendor relationships
- ensures proper coding in coordination with the Budget Office
- submits timely paperwork for accounting and accounts payable processing
- leads the development and monitoring of the agency’s annual SWaM plan
- reviews monthly compliance dashboards
- verifies SWaM participation in purchasing activities
- supports initiatives to expand the use of small, women‑owned, and minority‑owned businesses
- maintaining accurate procurement and contract records
- supporting file management and retention schedules
- providing training and guidance to staff on procurement procedures
- participating in agency meetings and continuous improvement efforts
- Ensures timely submission of SPCC logs
- assists with closing custodial eVA accounts
- delivers clear, professional communication while exemplifying JYF’s Customer First Service standards
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
