Procurement Officer II – Design & Construction

Port of Seattle•Seattle, WA

11d

About The Position

As a Procurement Officer II, you will employ proper procurement strategies to ensure compliance with regulations as required by Washington State, Federal law, and Port policies and procedures. You will guide internal and external customers regarding the procurement of engineering, architectural design, traditional design-bid-build projects, federal grant-funded, and unit price type contracts. You will review and evaluate statements of work, independent cost estimates, milestones, funding, and schedules while ensuring the planning encompasses the Revised Code of Washington (RCW) and federal law to identify and mitigate procurement as well as contract management risks. You will prepare and or review scope and statements of work, technical plans and specifications, and conduct market research, negotiations and interviews for procurement. You will develop procurement objectives in terms of competition and price; and construct solicitation vehicle including pricing arrangements, Special Terms and Conditions, and appropriate evaluation/ responsibility criteria and applicable socioeconomic programs. You will confirm complete and final payments per contract terms and conditions, applying any reductions, and closing contractual items in systems and databases. You will coordinate and prepare procurement and contract documents with multiple project team members, with an emphasis on speed without compromising quality. You will perform verification of supplier requests for payment against contract terms and recommend to Central Procurement Office (CPO) management termination of contracts for default or convenience as necessary and appropriate. You will troubleshoot late payments and investigate/remedy the issues that led to the non-payment. You will actively participate in the Port’s process improvement efforts including Standard Operating Procedures (SOP), template, and guidance document improvements and rewrites.

Requirements

Experienced – You have two (2) years of experience in procurement, grants, and/or contract development.
Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
Analytical – You can analyze and synthesize information from a variety of sources and communicate key concepts simply and effectively. You can strategically plan, organize, and coordinate projects and procurements.
Creative Problem-Solver – You can make independent decisions using critical thinking when identifying the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. You have effective problem-solving skills and have a strong focus on making sense of facts and figures and using logical thinking practices to identify optimal procurement ideas and solutions.
Efficient Communicator – You have strong writing skills and ability to communicate thoughts, concepts, and processes to others. You can lead and facilitate meetings and presentations and have public speaking skills with groups of all sizes and backgrounds.
Expert – You have basic knowledge of procurement methods, risk mitigation strategies, identifying limiting specifications, developing pricing strategies, reviewing Engineers’ estimates, shipping terms and methods and preparing and leading contract discussions/interviews. You also have understanding and application of project management skills and techniques.
Adaptable – You can manage stressful situations and can work effectively in situations involving uncertainty or lack of information and respond accordingly. You can also handle sensitive and confidential information with discretion.

Nice To Haves

We hope you have experience in reviewing statements/scope of work, and contract administration of construction for a public or private entity.
We hope you have experience with tools/systems like PeopleSoft and SharePoint.
Additionally, we hope you have a professional certification from the National Institute of Government Procurement (NIGP) or Universal Public Procurement Certification Council (UPPCC).

Responsibilities

Employ proper procurement strategies to ensure compliance with regulations
Guide internal and external customers regarding procurement
Review and evaluate statements of work, cost estimates, milestones, funding, and schedules
Prepare and/or review scope and statements of work, technical plans and specifications
Conduct market research, negotiations, and interviews for procurement
Develop procurement objectives and construct solicitation vehicles
Confirm complete and final payments per contract terms
Coordinate and prepare procurement and contract documents
Perform verification of supplier requests for payment
Recommend termination of contracts for default or convenience
Troubleshoot late payments and investigate/remedy issues
Participate in process improvement efforts