Procurement Manager

Johnson C Smith University•Charlotte, NC

48d

About The Position

The Procurement Manager oversees all procurement activities in compliance with State and Federal laws and University policies. This role ensures efficient purchasing operations, manages vendor relationships, enforces procurement policies, and supports strategic sourcing initiatives. The Procurement Manager will report to the Director of Accounting and Financial reporting, with a dotted line to the Chief Financial Officer. The Purchasing Manager will be responsible for driving quality, delivery, supplier management, and pricing improvements to meet the goals of the organization and the needs of the customers. The Purchasing Manager performs day-to-day procurement operations, ensuring efficient processing of purchase orders and ensuring that all purchasing activities align policies and procedures, and procurement best practices. Setup new vendors in system and ensure system are appropriately maintained and updated, including verification (and documentation) of federal suspension or disbarred status via sam.gov. Review departmental requisitions to generate purchase orders and distribute purchase?orders to suppliers. Develops relationships with suppliers to enable the organization to build strategic partnerships with key suppliers Negotiates pricing and contracts with new and incumbent suppliers/vendors. Works effectively with suppliers/vendors to help minimize costs. Identifies the appropriate method of solicitation and creates, executes and manages Request for Quotations (RFQs), Request for Proposals (RFPs) and Invitation for Bids (IFBs). Assist customers in writing scope of work/specifications, submits purchase orders Responsible for maintaining up to date vendor files (i.e. contract, solicitation, disbarment verification). Review requisitions for purchases of capital assets (i.e., items of $5,000 or more) prior to issuing the PO to ensure the activity is captured in Colleague Fixed Assets. Maintain the Colleague Fixed Assets module to ensure addition, removals, etc. are appropriately captured. Review travel authorizations and travel reimbursements to ensure compliance with University's policies and procedures. Assess, identify/evaluate options for resolution(s) if applicable as it pertains to procuring products/services. Perform market research to understand conditions, availability of products/services, supplier capability(s), and other pertinent data to determine an efficient/effective method to procure products/services. Assist in testing functionality (i.e. departmental/campus wide) and upgrades in systems, including the development of materials and presentations to train staff and faculty university-wide related to procurement functionality, tools and systems. Oversee training and instruction to personnel throughout the University community to provide direction as it relates to procurement policies and procedures, e.g. procurement options, best purchasing methods, bidding requirements, ethical requirements, appropriate product/service/vendor evaluation, lease vs. buy decisions, contract administration and problem resolution. Assist in development and maintenance of University's procurement website. Develops personal annual objectives and goals in concert with departmental and university goals Develops action plans, standard work, and countermeasures as needed to support the metrics and KPI's and responsible for reporting on all assigned metrics and KPI's Communicates effectively and works closely with departments Performs other related duties as required.

Responsibilities

oversees all procurement activities in compliance with State and Federal laws and University policies
ensures efficient purchasing operations
manages vendor relationships
enforces procurement policies
supports strategic sourcing initiatives
driving quality, delivery, supplier management, and pricing improvements
ensuring efficient processing of purchase orders
ensuring that all purchasing activities align policies and procedures, and procurement best practices
Setup new vendors in system and ensure system are appropriately maintained and updated, including verification (and documentation) of federal suspension or disbarred status via sam.gov
Review departmental requisitions to generate purchase orders and distribute purchase?orders to suppliers
Develops relationships with suppliers to enable the organization to build strategic partnerships with key suppliers
Negotiates pricing and contracts with new and incumbent suppliers/vendors
Works effectively with suppliers/vendors to help minimize costs
Identifies the appropriate method of solicitation and creates, executes and manages Request for Quotations (RFQs), Request for Proposals (RFPs) and Invitation for Bids (IFBs)
Assist customers in writing scope of work/specifications, submits purchase orders
Responsible for maintaining up to date vendor files (i.e. contract, solicitation, disbarment verification)
Review requisitions for purchases of capital assets (i.e., items of $5,000 or more) prior to issuing the PO to ensure the activity is captured in Colleague Fixed Assets
Maintain the Colleague Fixed Assets module to ensure addition, removals, etc. are appropriately captured
Review travel authorizations and travel reimbursements to ensure compliance with University's policies and procedures
Assess, identify/evaluate options for resolution(s) if applicable as it pertains to procuring products/services
Perform market research to understand conditions, availability of products/services, supplier capability(s), and other pertinent data to determine an efficient/effective method to procure products/services
Assist in testing functionality (i.e. departmental/campus wide) and upgrades in systems, including the development of materials and presentations to train staff and faculty university-wide related to procurement functionality, tools and systems
Oversee training and instruction to personnel throughout the University community to provide direction as it relates to procurement policies and procedures, e.g. procurement options, best purchasing methods, bidding requirements, ethical requirements, appropriate product/service/vendor evaluation, lease vs. buy decisions, contract administration and problem resolution
Assist in development and maintenance of University's procurement website
Develops personal annual objectives and goals in concert with departmental and university goals
Develops action plans, standard work, and countermeasures as needed to support the metrics and KPI's and responsible for reporting on all assigned metrics and KPI's
Communicates effectively and works closely with departments
Performs other related duties as required