Procurement & Inventory Coordinator

Goodwill of the Olympics & Rainier Region•Tacoma, WA

2d•$20 - $22

About The Position

Our vision is that every person has the opportunity to learn, work, and thrive in all aspects of life. To achieve our vision, we are committed to dismantling racism and advancing equity, diversity, and inclusion so we can help people reach their fullest potential through our education, job placement, and career pathway services. We do our work with great gratitude for the community donations, purchases, and partnerships that make our mission possible. Position Summary: The Procurement & Inventory Coordinator supports the organization’s purchasing and inventory operations by ensuring materials, supplies, and resale goods are accurately tracked, efficiently ordered, and readily available. This role manages vendor communication, maintains inventory databases, and produces reports to support operational decision‑making. The Coordinator works closely with the warehouse team, overseeing product flow documentation, shared inboxes, and delivery scheduling tools. Success in this role requires strong attention to detail, organization, and the ability to manage multiple priorities while communicating effectively across departments.

Requirements

High School diploma or equivalent required.
Two years’ experience in general bookkeeping and/or computerized accounts payable processing for moderate-sized company preferred.
One year experience data entry and inventory management.
Proficiency with inventory management systems, databases, and Microsoft Office
Working knowledge of POS systems
Knowledge of inventory and shrink control.
Ability to run reports and interpret data to support decision‑making
Strong attention to detail with a commitment to accuracy
Ability to prioritize workload and meet deadlines in a fast‑paced environment
Excellent organizational skills and ability to maintain an orderly workspace
Self‑motivated and able to stay focused during routine or repetitive tasks
Strong problem‑solving skills and ability to resolve discrepancies
Exceptional analytical, judgment, decision-making and communications skills
Superior coaching, leadership and interpersonal skills, including the ability to build understanding and consensus
Ability to read and interpret hard data and metrics.
Ability to write creatively and articulately with an emphasis on tact and diplomacy.
Ability to speak effectively before groups of customers or employees of the organization.
Ability to calculate figures and amounts such as: addition, subtraction, multiplication, division, percentages, and average.
Ability to apply concepts of basic algebra when working on spreadsheets.
Ability to create and manage departmental budget.
To perform this job successfully, an individual should have knowledge Microsoft Office products, specifically Word and Excel and PowerPoint.
Comprehensive understanding of all aspects of Procurement & Inventory Coordinator
Washington State Driver’s License required
Self-motivated; resourceful, creative; high integrity; problem solver; looks to resolve issues; positive can-do approach; and ability to build effective working relationships.

Nice To Haves

Procurement, retail, and shipping and receiving experience is a plus

Responsibilities

Creates and processes purchase orders with accuracy and adherence to company policies
Tracks order status and follows up with suppliers to resolve delays or discrepancies
Places routine store supply orders and monitors supply levels to prevent shortages
Monitors and maintains basic inventory levels to ensure adequate stock availability
Verifies incoming shipments, documents receipts, and resolves issues with missing or incorrect items
Maintains an organized and efficient work station for quick document retrieval
Maintains accurate item records within inventory and procurement databases
Updates product descriptions, pricing, vendor information, and item classifications
Ensures data integrity by reviewing and correcting inconsistencies or outdated information
Supports database cleanup, system improvements, and item maintenance projects
Runs routine and ad‑hoc reports on inventory levels, purchasing activity, and vendor performance
Maintains accurate purchasing and inventory files for reference and recordkeeping
Provides timely updates to internal teams regarding order status, stock availability, and potential delays
Communicates with internal departments to understand material needs and delivery timelines
Collaborates with finance on invoice reconciliation, budget tracking, and cost analysis
Supports process improvements to enhance procurement and inventory workflows
Exhibits effective written and verbal communication skills for intradepartmental coordination

Benefits

Medical, Vision, and Dental (M/V/D) insurance coverage for employees.
We provide coverage for you, with a portion of the employee premium paid by Goodwill.
Dependent coverage is available, with the cost being the responsibility of the employee
Accident & Life insurance options to ensure financial protection.
401(k) Retirement Plan
Vacation (1-4 Years: 80 hours annually)
10 paid Holidays annually
8 days prorated sick leave annually
Access to Childcare Benefits through Upwards
Parental leave covered by sick/vacation hours
All employees receive merchandise discounts
We strongly believe in promoting from within, and have multiple avenues for career growth