Procurement Clk

Orange County Public Schools • Orlando, FL

17h

About The Position

Under direct supervision, the purpose of this position is to perform district-based duties associated with assisting the Procurement Services department with clerical support in the functions of the department. Employees in this classification function at an operational level capacity and confirm adherence to all federal, state, and district guidelines.

Requirements

• High school diploma or GED; supplemented by two (2) years of experience and/or training in relative clerical work and bookkeeping.
• Any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

Nice To Haves

• Previous experience in procurement, purchasing or contract administration preferred
• Knowledge of SAP or similar computer systems preferred

Responsibilities

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Operates a computer utilizing SAP software to enter, retrieve, review, or modify data (e.g., requisitions, purchase orders).
• Uses the Microsoft Office suite to conduct routine business.
• Assists procurement staff with preparation and facilitation of competitive solicitations and contracts for goods and services.
• Assists procurement staff with preparation and facilitation of request for quotations.
• Must be knowledgeable of Department of Education (DOE) Rules, School Board Policies, and Florida Statutes; applies these in daily work.
• Responds to e-mails and telephone calls from vendors and district staff.
• Maintains vendor data in SAP to include creating new vendor records and updating existing records.
• Maintains contract database and provides reports as needed.
• Provides backup for staff members within the department.
• Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS.
• With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
• Responsible for timely and accurate information they maintain as part of their job responsibilities.
• Performs related duties as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED