Procurement Clerk

Vocational Instruction Project•New York, NY

12h

About The Position

The Procurement Clerk supports the purchasing and inventory functions by processing purchase orders, maintaining supplier records, assisting with receiving shipments, and helping distribute inventory. This role ensures materials and services are acquired efficiently, accurately recorded, and properly routed within the organization. In addition to office-based responsibilities, this position also includes opportunities to visit nearby program or storage locations to help verify inventory accuracy, assess supply needs, and support operational effectiveness.

Requirements

High school diploma or equivalent
Basic understanding of procurement, inventory, or supply chain processes
Proficiency in Microsoft Office (especially Excel)
Strong organizational and record-keeping skills
Ability to lift and move standard office or supply items when assisting with receiving

Nice To Haves

Experience with ERP, inventory, or purchasing systems is a plus

Responsibilities

Prepare and process purchase orders, requisitions, and invoices
Maintain accurate records of purchases, pricing, and supplier information
Communicate with vendors to obtain quotes, confirm orders, and resolve discrepancies
Track order status and delivery schedules to ensure timely receipt of goods
Assist with receiving deliveries by verifying shipments against purchase orders
Inspect incoming items for accuracy, damage, or shortages and report issues
Help organize, label, and distribute inventory to appropriate departments
Visit nearby sites as needed to help verify inventory and supply needs
Coordinate with warehouse, inventory, and finance teams on received goods and billing
Maintain procurement and inventory tracking logs and reports
Ensure procurement and inventory handling follow company policies and procedures