Procurement Professional (Procurement Professional III), FAS - Procurement & Contracts

California State University, San Bernardino•San Bernardino, CA

1d•Onsite

About The Position

Working independently under general direction, this role is responsible for procuring IT related services, software, hardware, and other equipment. The professional will review requisitions for compliance with CSU business requirements and policies, conduct source selection, and utilize CSU system-wide cooperative agreements. Additionally, the role involves assisting campus stakeholders with questions or concerns regarding their procurement activities.

Requirements

Equivalent to a bachelor’s degree in a related field and four years of relevant experience.
Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.
Advanced knowledge of current principles, statutes, regulations, policies, procedures, practices, and methods of procurement, through a variety of procurement delivery methods and contract administration.
Thorough knowledge and understanding of computations and statistics used in analytics and/or cost and price analysis.
Working knowledge of contract law.
Advanced knowledge of total cost of ownership accounting and analysis.
General knowledge of corporate financial statements and assessing financial responsibility.
Demonstrated competence in applying advanced judgment to resolve difficult and complex problems and issues.
Ability to effectively read, interpret, explain, and properly apply rules, regulations, laws, policies, and procedures.
Skill in researching and preparing complex specifications and scopes of work for solicitations and contract documents, based on input from the requestor.
Demonstrates the ability to problem solve and applies sound judgment in contract and procurement methods.
Skill in negotiating contracts.
Ability to make difficult decisions and award contracts impartially and objectively.
Advanced communication and interpersonal skills, including political acumen to build partnerships and communicate effectively across all employee groups in a diverse environment.
Ability to effectively represent the university, engage and collaborate with internal and external stakeholders as well as university leadership.
Advanced analytical and organizational skills to prioritize and manage the successful completion of projects within time and budget constraints.

Nice To Haves

Procurement Certification such as CPP, CPPO, etc.
Understanding of technology requirements and software as a service agreements.
The ability to effectively communicate to all levels of personnel.
Proficiency in contract management software, such as Contract Safe, Coupa, Contract Works or similar software.
Familiarity with enterprise resource planning (ERP) systems, such as Peoplesoft or Oracle.
Preferred experience in Procurement in the academic, public sector or higher education.
Equivalent to three years of increasingly responsible purchasing experience of which two years should have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them.
Understanding of contract law, legal terminology, and compliance standards.
Negotiation skills with the ability to diplomatically resolve conflicts and achieve mutually beneficial outcomes.
Attention to detail and organizational skills, with the ability to manage multiple projects simultaneously and meet tight deadlines.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or similar.
Excellent written and verbal communication skills.
Strong analytical and problem-solving abilities, with a proactive approach to identifying and addressing potential issues.
Ability to work both independently and collaboratively in a fast-paced environment, demonstrating flexibility and adaptability.
Demonstrate knowledge of competitive contract development procedures and practices including the writing of specifications and justifications to support them.
Ability to gain thorough knowledge of a variety of CSU policies, practices, and formats for common contracts, service agreements and leases.

Responsibilities

Apply thorough knowledge of the principles, practices, and procedures of purchasing to analyze purchase requisitions and determine appropriate action.
Perform source selection by conducting product and supplier research.
Utilize CSU system-wide strategic procurements and other cooperative agreements.
Conduct comprehensive cost/ price analysis.
Negotiate delivery, payment terms, pricing, and discounts with vendors.
Champion opportunities to promote and utilize all business types such as small, disadvantaged, and disabled veteran owned businesses.
Secure informal and formal quotes per State of California and CSU guidelines to ensure competitive pricing and compliance.
Prepare and issue formal solicitations including, but not limited to Invitation for Bid (IFB), Request for Proposals (RFP), Request for Information (RFI), etc.
Evaluate solicitation responses with a high degree of independence and recommend awards.
Analyze highly complex requisitions and quotes for compliance with purchasing criteria.
Award purchase and service orders to responsive and responsible suppliers.
Process alteration requests for purchase orders and service orders.
Interpret and implement policies and procedures mandated by CSU, state, and federal agencies.
Become familiar with campus standards and maintain the standards when reviewing and processing orders.
Coordinate with vendors to track deliveries and monitor their performance to ensure compliance with contract terms.
Obtain and validate certificates of insurance from vendors when needed.
Promote sustainability in purchasing practices.
Possess thorough knowledge of purchasing principles and procurement policies, methods, and procedures, including the administration of formal competitive bid cycles in accordance with California State Statutes and Codes.
Provide recommendations, as needed, to meet programmatic goals.
Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies, equipment, and services.
Responsible for more complex annual and multi-year contracts often requiring higher delegation of authority that may involve significant engagement with vendors.
Participate in continuous CSU Procurement training, collaborate to creatively develop and improve internal practices and procedures.
Provide training and assistance to campus personnel on purchasing procedures while serving as the lead for lower-level purchasing and clerical staff.
Assist campus personnel with questions or issues regarding procedures for creating or modifying a requisition.
Participate in outreach events such as small or disabled veteran owned business fairs.
Establish and maintain positive working relationships with campus personnel and suppliers.
Provide prompt and accurate responses to internal and external customer questions and concerns.
Perform analytics on repetitive spend and yearly blanket purchase orders to identify patterns and requirements for bid or for need for an annual contracts.
Prepare annual Recycled Content report.
Serve on campus-wide committee in order to procure accessible technology.
Attend regular training and conference calls that are CSU System-wide.
Ensure that information and communication technology products comply with Section 508 standards.
Partner with Accessible Technology ITS Division to prepare annual ATI Procurement report.
Other classification related duties as assigned.