Procurement Associate-DHS-DCR-Vicki V. Douglas Juvenile Center-Berkeley Co.

State of West Virginia•Charleston, WV

32d

About The Position

Under general supervision, this position will perform paraprofessional level purchasing of a variety of goods and services for the Vicki V. Douglas Juvenile Center. This position will be responsible for records management activities, including creating and maintaining purchasing files for the juvenile center. Implements and maintains a contract tracking system. Assists in determining the most cost-effective and feasible types of goods and services to reduce and/or maintain expenses. May purchase goods and services by purchasing cards for the facilities under the direction of the superintendent and responsible for the reconciliation of the purchasing card. Prepares a variety of purchasing documents in WV Oasis financial application. Coordinates delivery of goods and services. Monitors orders to ensure they meet contract requirements and arrive in good condition and on time. Checks requisitions for accuracy and completeness and requests any additional information needed from the requestor to complete purchase orders. Prepares correspondence and reports as requested by supervisors and management. Perform other related duties as assigned.

Requirements

Training: High school diploma or the equivalent.
Experience: Four (4) years of full-time or equivalent part-time paid clerical experience which included purchasing supplies and maintaining inventory.
Substitution: Bachelor's degree from a regionally accredited college or university may substitute for the required experience.

Responsibilities

Performs paraprofessional level purchasing of a variety of goods and services
Responsible for records management activities, including creating and maintaining purchasing files
Implements and maintains a contract tracking system
Assists in determining the most cost-effective and feasible types of goods and services to reduce and/or maintain expenses
May purchase goods and services by purchasing cards and responsible for the reconciliation of the purchasing card
Prepares a variety of purchasing documents in WV Oasis financial application
Coordinates delivery of goods and services
Monitors orders to ensure they meet contract requirements and arrive in good condition and on time
Checks requisitions for accuracy and completeness and requests any additional information needed from the requestor to complete purchase orders
Prepares correspondence and reports as requested by supervisors and management
Performs other related duties as assigned