Procurement Associate

Share Food Program • Philadelphia, PA

18h • $20 - $22

About The Position

Share Food Program (“Share”) is the leading hunger relief organization in the Greater Philadelphia region and one of the largest independent food banks in the nation. Share feeds hundreds of thousands of individuals each month—more than half of whom are children and seniors. The ripple effects of the pandemic, record rates of inflation, and critical cuts to government assistance benefits have plunged even more people into hunger and poverty. Philadelphia has the highest rate of poverty of any major city in the U.S., and food insecurity is a public health crisis. Our network of caring volunteers, dedicated professionals, and generous donors works to bring nourishing food to our neighbors in need. Since 2022, the need for Share’s services has increased by 120% and the need will only increase with the passage of recent legislation. Share is committed to being at the forefront of advocacy fighting against these policies and ensuring everyone has access to food. Funding for advocacy and expanding its major donor program are strategic goals for Share. Furthermore, Share has successfully completed two stages of its capital campaign to expand and revolutionize its Philadelphia warehouse headquarters at the heart of Share’s operations, to help more neighbors in need. Position Overview: The Procurement Associate helps support day-to-day procurement functions as Share, including responding to and completing donation offers, exploring new opportunities to increase donors, supporting the Philly Food Rescue Program, and assisting the DCOO in purchasing activities. The position an organized self-starter that has strong communication and collaboration skills, as they will be expected to interact both cross-departmentally, as well as with external vendors, donors, and volunteers on a daily basis.

Requirements

• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite or related software.
• Organizational and project management abilities
• Strong written and oral communication skills
• Detail-oriented with the ability to maintain accurate records and documentation.
• Strong communication skills with the ability to work collaboratively across departments.
• Demonstrated ability to prioritize multiple tasks, meet deadlines, and adapt in a fast-paced environment.
• Proven success in a project coordination role
• Nimble business mind, focused on developing creative solutions
• Strong project-reporting skills, with focus on interdepartmental communications
• Position requires sitting at a desk and working on a computer up to 80% of the time
• Position requires keyboard use or repetitive hand motion
• Position requires lifting/carrying up to 15 pounds at times
• Position includes potential exposure to loud noises and warehouse environments up to 75% of the time.

Responsibilities

• Coordinate responses to donation offers, including fielding offers, cross departmental coordination to vet and receive product donation offers
• Maintain and update donor records in NetSuite
• Develop and maintain donation reports
• Cross departmental coordination with operations teams to vet and ensure accuracy of donated offers, as well as inventory levels
• Cross departmental work with Development team in assisting in developing new food donor relationships in the region
• Support DCOO in purchasing activities, including vendor communications, data entry in NetSuite, follow-up on issues as needed
• Be trained and support Philly Food Rescue manager, including backup support of PFR dispatch duties as assigned
• Other duties as assigned

Benefits

• Share offers a comprehensive benefits package including access to group healthcare, dental, vision, short-term disability, life insurance paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed