Procurement and Joint Interest Billing Coordinator

Dugan Production Corp • Farmington, NM

4d • Onsite

About The Position

The Procurement and Joint Interest Billing Coordinator supports Dugan Production Corp.’s mission to safely and responsibly deliver energy by ensuring accurate joint interest billing, cost allocation, and procurement controls for operated and non-operated assets. This role is responsible for coordinating Joint Interest Billing (JIB) processes, managing cost allocations, and supporting purchasing activities in compliance with company policy, Joint Operating Agreements (JOAs), COPAS guidelines, and Authorization for Expenditure (AFE) requirements. By maintaining accurate records, supporting financial accountability, and working collaboratively across departments, this position contributes to operational efficiency, accountability, and responsible stewardship of company resources in support of the communities we serve.

Requirements

• Knowledge of accounting principles and GAAP with strong analytical skills.
• Proficiency in Microsoft Excel; ability to learn accounting/ERP systems.
• Attention to detail, accuracy, and strong organizational abilities.
• Effective written and verbal communication skills.
• Integrity, discretion, and the ability to work independently or in a team.
• Bachelor’s degree in Accounting, Finance, Business, or a related field
• Two or more years of oil and gas accounting or operational accounting experience preferred.
• Experience with JIB accounting, procurement coordination, or cost tracking strongly preferred.
• Oil and gas industry experience preferred.
• An equivalent combination of education and experience is also acceptable.

Responsibilities

• Process monthly Joint Interest Billing (JIB) charges for operated properties and distribute invoices through EnergyLink to non-operated owners.
• Maintain JIB accounts receivable, including collections, owner netting, and resolution of billing inquiries or disputes.
• Set up new wells, overhead rates, standard journal costs, and cost allocation groups in compliance with JOAs and COPAS guidelines.
• Verify supporting documentation (labor, water, and other reports) is complete prior to billing and assist with general ledger corrections, rebooks, and account cleanup as needed.
• Support Authorization for Expenditure (AFE) processes by updating actual costs, monitoring spending, and identifying potential overruns.
• Receive and process Purchase Requests, verify approvals and funding, review vendor quotes or bids, and support procurement activities in accordance with company policy.
• Provide administrative and cost-tracking support to the Operations Asset Manager, including coordination related to procurement, AFEs, and vendor documentation.
• Prepare reports, provide analytical support, and assist with process improvements to strengthen cost controls, documentation, and cross-department coordination.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees