Implant Procurement & Billing Specialist

BoulderCentre for Orthopedics and Spine•Boulder, CO

4d•$27 - $33•Hybrid

About The Position

Job Overview: Join our team as an Implant Procurement and Billing Specialist, where you will play a key role in keeping both our surgical operations and billing processes running smoothly. In this position, you will oversee the full lifecycle of implants and surgical supplies including purchasing and vendor coordination, case tracking, insurance billing, and accounts receivable. Your work ensures implants are available on time for scheduled cases and billed accurately to both surgery centers and insurance carriers based on documented usage.

Requirements

Associate’s or Bachelor’s Degree preferred (healthcare administration, accounting or related field).
3+ years of experience in purchasing, accounts receivable, accounts payable or healthcare finance/operations..
Experience supporting multi-entity or multi-location organizations.
Experience with, Sage Intacct (or comparable ERP), medical inventory or implant management systems (e.g., Envi), healthcare clinical or billing systems (e.g., HST)
Familiarity with implants, medical supplies, or physician-driven purchasing environments.
Ability to competently use Sage Intacct, Envi, HST, and Microsoft Office with intermediate or greater Excel skills.
Comfort working with financial systems, reports and supporting documentation.
Strong problem-solving and follow-up skills.
Professional communication with vendors and internal stakeholders.
Ability to work independently and collaboratively.
Ability to multi-task, establish priorities, and coordinate work activities.
High level of integrity and respect for confidentiality.
Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
High level of organization and follow-through

Responsibilities

Coordinate and process purchasing of implants and surgical supplies in alignment with physician case schedules and Materials Manager requests.
Communicate with vendors regarding availability, substitutions, pricing, back orders, and delivery timelines.
Manage vendor relationships and maintain item setup, pricing and product information.
Support standardization initiatives and cost management efforts in partnership with operations and finance leadership.
Ensure purchase orders and supporting documentation are properly created and maintained.
Coordinate with Materials Managers at the ambulatory surgery centers to process purchase orders, manage inventory, and process patient case invoicing to insurance companies.
Prepare and process implant and surgical supply invoices from the implant companies to the affiliated surgery centers.
Reconcile implants and supplies used per case to vendor invoices received.
Research and resolve billing discrepancies, credits and adjustments.
Prepare month-end implant rebate reporting and reconciliation.
Manage vendor inquiries related to invoice discrepancies and credits.
Coordinate with the finance team to ensure timely payment of reconciled vendor invoices.
Develop, analyze, and submit regular reports on implant inventory, utilization, costing, and sales.
Support purchasing, inventory and billing workflows across two implant companies and surgery centers.
Follow established purchasing, inventory and billing controls.
Maintain organized documentation supporting procurement, receiving, inventory and billing activity.
Perform other duties as assigned.

Benefits

Basic Life/AD&D –Guardian
16 days of PTO per year
7-7.5 paid holidays per year
EAP
401(k) Safe Harbor Contribution
Medical
HSA and FSA
Dental
Vision
Short-Term Disability
Voluntary Life and AD&D
Flex Spending Accounts
General Purpose Healthcare FSA
Optional Protection Benefits (Accident, Hospital Indemnity, Cancer Care and Critical Illness Insurance)
401K