Procurement and Facilities Assistant

Advanced Pain Care•Austin, TX

3d•Onsite

About The Position

Job Purpose: The Procurement and Facilities Assistant is responsible for assisting in the effective operation and maintenance of the organization’s facilities. This role focuses on administrative tasks related to coordinating facility-related activities, ensuring that all building systems, including HVAC, electrical, plumbing, and security, function efficiently and safely. This role will play a key role in ensuring the quality of work performed, monitoring maintenance schedules, and ensuring that all facility-related tasks are completed on time and to the required standards.

Requirements

High School Diploma/GED. Associates or higher degree from a vocational school or college preferred
5+ years’ experience in a related position within general HVAC, operational systems, electrical and general facility repair
Safety and Compliance: Familiarity with health, safety, and environmental regulations and the ability to ensure compliance.
Ability to coordinate multiple tasks and projects, including scheduling and overseeing the work of external contractors.
Strong attention to detail in tracking maintenance activities, ensuring quality of work, and managing facility operations.
Ability to provide detailed reports on maintenance activities and project progress.
Clear and concise communication with contractors, vendors, employees, and leaders.
Ability to manage time effectively, meet deadlines, and handle urgent tasks as they arise.
Capability to juggle multiple responsibilities without compromising quality or accuracy.
Ability to quickly identify and resolve issues related to building systems or facility operations.
Skills to handle facility-related emergencies effectively and coordinate appropriate responses.
Ability to work effectively with the Chief Procurement Officer and other departments to support facility-related projects and initiatives.
Strong customer service skills to manage in-office responsibilities and ensure a positive experience for visitors and employees.
Professional demeanor and the ability to handle inquiries and issues with tact and efficiency.
Able to work without supervision and appropriately meet multiple deadlines
Reliable transportation
Protects patient information and maintains confidentiality

Nice To Haves

Healthcare background highly preferred
ASC experience highly preferred
Strong dedication to supporting facility by working in a safe, customer focused manner. Must be highly self-motivated
Ability to communicate effectively and comfortably with e-mail, text and phone. Must include written and verbal skills
Effectively manages day by organizing and prioritizing

Responsibilities

Provide administrative support to the Chief Procurement Officer
Provide oversight and direction to the facilities maintenance team
Communication with building maintenance technicians or designee on assignments, activities and follow up actions
Serves as the primary point of contact for internal and external inquiries of the Facilities department
Coordinates relevant activities with operations, procurement and facility maintenance to ensure facilities are properly maintained as required
Maintain files to include work orders, documentation, etc.
Coordinates service and supply vendors
Respond to questions and concerns regarding general operations
Assist in preparing budgets for facility operations and projects. Track and report on facility-related expenses.
Coordinate with vendors and service providers to ensure timely delivery of services and supplies. Monitor vendor performance escalate any concerns.
Ensures all facility corrective action steps are taken, in conjunction with facility administrators
Perform other duties as assigned
Adheres to Advanced Pain Care’s Policies and procedures