Procurement Analyst

Federal Home Loan Bank of Pittsburgh • Pittsburgh, PA

3d

About The Position

The Procurement Analyst is a key member of the Centralized Operational Resources (COR) team, supporting the Manager, Procurement in executing the bank-wide procurement strategy. This role assists with the end-to-end procurement lifecycle, including vendor selection, onboarding, contract administration, monitoring, and reporting. The Procurement Analyst collaborates with internal stakeholders to ensure adherence to policies and procedures, mitigate risk, and drive efficiency in procurement processes. Partners with Audit, Enterprise Risk Management, Legal, Technology and Operations leadership to ensure appropriate first line controls are implemented and effective.

Requirements

• Bachelor’s degree required, preferably in Business, Finance, or Information Technology, or equivalent industry experience.
• 3 or more years of experience in procurement, vendor management, or contract administration; experience in financial services or banking is preferred.
• Strong verbal and written communication skills
• Strong analytical, critical thinking and problem-solving skills
• Proficiency in PC-based software programs, including Microsoft Excel, Word, and PowerPoint; ability to create spreadsheets, reports, and presentations
• Familiarity with procurement lifecycle tools and ERP systems (e.g., JD Edwards) is a plus.
• Skilled at building slide decks and presentations as communication tools tailoring to different audiences.
• Ability to collaborate effectively with cross-functional teams and maintain strong stakeholder relationships.
• Understanding of contract types (MSAs, SOWs, License Agreements) and contract lifecycle management.
• Knowledge of vendor risk management tools and processes.
• Detail-oriented with strong organizational skills to ensure accuracy in data entry and reporting.
• Ability to interpret and apply procurement policies and compliance requirements.

Nice To Haves

• Tableau experience is a plus.

Responsibilities

• Support centralized Bank-wide procurement processes and assist in implementing best practices.
• Along with Business line Vendor Owners and Procurement Manager, employee will be responsible to help ensure compliance with related policies, procedures, regulations, and laws
• Support initiatives to mature procurement processes; contribute ideas for efficiency and risk mitigation.
• Facilitate vendor search and onboarding while considering supplier diversity; maintain accurate vendor data for reporting purposes.
• Supports the contract administration processes by understanding and guiding contract and vendor owners through the vendor management process, maintaining data relating to qualifying vendors, understanding and supporting the RFP/RFQ process, and learning the relevant IT systems.
• Perform vendor background checks using credit.net, OFAC screening, and FHFA suspended counterparty dashboard
• Work with Audit, Legal, Information Technology and Operations teams to ensure compliance with policies and regulations
• Facilitate the communication of Purchase Orders to vendors
• Review and input vendor information into systems of record; ensure data accuracy for reporting and compliance.
• Compile reports on internal Service Level Agreements and Key Performance Indicators
• Create presentations to communicate progress for leadership and committee meetings
• Use vendor lifecycle tools and ERP systems (e.g., JD Edwards)
• Support the annual review of vendors and identify/remove inactive vendors from Bank systems
• Facilitate Bank wide monitoring of contract renewal dates and follow-up with the vendor owners regarding contract status.
• Partners with Vendor Owners and Enterprise Risk Management to understand, assess, and document the potential risks of new and renewing vendors (data transmissions, use of artificial intelligence, location of data, 4th party risk, and more)
• Helps to create and conduct training and awareness activities to educate managers and employees about the Bank’s procurement policies and procedures
• Compiles and communicates information to provide updates on Procurement Team’s day-to-day effectiveness and processing metrics.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level