Procurement Analyst

Northwell•North New Hyde Park, NY

About The Position

Supports Corporate Facilities Services (CFS) by managing the end-to-end procurement lifecycle. Executes key procurement activities, including contract management, transaction review, supplier relationship management, RFx support, and performance reporting. Collaborates with internal and external stakeholders to resolve procurement challenges and ensure compliant and efficient processes across CFS, escalating complex issues as needed.

Requirements

Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field, or an equivalent combination of education and related experience, required.
1-3 years of relevant experience, required.

Responsibilities

Develop and manage and maintain the complete lifecycle of contract documents, including Design & Construction-related Agreements, Work Authorizations, Amendments, and other related forms. Utilize modern data management techniques to ensure accurate organization and entry of digital contract files into the systems.
Evaluate and assess contract terms and participate in the negotiation process in coordination with the Director of Procurement, Project Management, Legal, Risk Management, and other stakeholders, providing recommendations based on data-driven insights.
Analyze Purchase Order (PO), Change Order (CO), and Invoice requests for accuracy, completeness, and adherence to contract terms, pricing, and policies, using best-practice methods to assist in processing transactions.
Analyze and resolve project-related financial transactions including commitment discrepancies, budget-related issues, and project closeout activities.
Oversee the onboarding process for new Facilities suppliers including monitoring the workflow, verifying the submission of required documentation and compliance-related information, and managing the interface with Vendor Management.
Manage and/or support the RFx lifecycle; assisting with drafting documents, managing timelines, facilitating document distribution and submission, coordinating vendor communications, organizing submission processes, participating in vendor evaluation/scope review meetings, supporting the decision-making process, and coordinating internal approvals and communications for award.
Provide project teams with information and recommendations on qualified suppliers based on scope, capabilities, and performance data, as directed.
Source data and prepare reports for periodic assessments of supplier performance, risk profile, and category utilization. Develop and maintain benchmarking tools to assist with data-driven decision making at the transaction level.
Identify and recommend opportunities for system enhancements (leveraging AI, RPA, or other tools) to automate tasks and processes. Participate in working groups with Systems Management and other teams for the implementation of system enhancements.
Contribute to the documentation of procurement policies, Standard Operating Procedures (SOPs), and best practices; and assist with the development of related training materials. Support the analysis and enhancement of existing procurement processes by gathering data and identifying potential areas for improvement.
Track, maintain, and compile data for Key Performance Indicators (KPIs) using designated tools (e.g., Power BI, Excel), following established reporting formats.