Bob - Fiscal Officer

City of New York•New York City, NY

2d•Onsite

About The Position

The fiscal officer will serve in the Expense Budget Unit of the Division of Bridges. The unit is responsible for managing the divisions $118 million annual operating budget. We are looking for a self-starter who can coordinate multiple priorities in a fast-paced environment with minimum supervision. Excellent communication and the ability to work under tight deadlines skills are a must. The positions responsibilities will include, but not be limited to: - Assist the Expense Budget Director in monitoring the Divisions programs, OTPS and PS budgets as well as expenditures. - Assist in critical budget exercises such as the fiscal year close out. - Assist in identify funding for unanticipated needs. - Ensure the proper execution of funding requests including budget and headcount modifications, such as roster corrections, etc. - Manage DCAS/DMSS, budget databases and procurement credit card. - Coordinate & investigate deliveries and quantity issues with vendors, field staff, document control, accounts payable and executive staff. - Monitor the budget & control all expenditures for personal expenses. - Initiate, process and trace purchase requisitions & purchase orders for supplies & services. - Review the payment package for completeness and accuracy. - Research FMS, M/WBE directory, NYC requirement contract, NYS preferred source vendors. - Implement and develop tools and processes for budget tracking and analysis. - Closely work with other DOT partnering units including Expense Budget, Grants Administration, ACCO, and Fiscal Affairs. - Coordinate with internal units to support efficient and appropriate use of non-City (Federal, State) grant funds in the Expense Budget. - Performs other related assignments, and special projects may be required.

Requirements

A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Nice To Haves

Understanding of FMS2
Understanding ofFMS3
Passport Experience
Understanding of NYC budget process
Proficient with MS office
Understanding of Personnel Service (PS) Budget Process
Understanding of Other Than Personnel Service (OTPS) Budget Process
Experience working with Vendors
Invoice Processing

Responsibilities

Assist the Expense Budget Director in monitoring the Divisions programs, OTPS and PS budgets as well as expenditures.
Assist in critical budget exercises such as the fiscal year close out.
Assist in identify funding for unanticipated needs.
Ensure the proper execution of funding requests including budget and headcount modifications, such as roster corrections, etc.
Manage DCAS/DMSS, budget databases and procurement credit card.
Coordinate & investigate deliveries and quantity issues with vendors, field staff, document control, accounts payable and executive staff.
Monitor the budget & control all expenditures for personal expenses.
Initiate, process and trace purchase requisitions & purchase orders for supplies & services.
Review the payment package for completeness and accuracy.
Research FMS, M/WBE directory, NYC requirement contract, NYS preferred source vendors.
Implement and develop tools and processes for budget tracking and analysis.
Closely work with other DOT partnering units including Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.
Coordinate with internal units to support efficient and appropriate use of non-City (Federal, State) grant funds in the Expense Budget.
Performs other related assignments, and special projects may be required.