Procurement Administrator

Aston Carter•Hazelwood, MO

4d•$24 - $26•Onsite

About The Position

The Administrative Assistant – Procurement plays a crucial role in supporting the Procurement team by ensuring accuracy, efficiency, and compliance in purchasing and invoicing workflows. This position is perfect for an individual who is detail-oriented, highly organized, and adept at working with data, documentation, and cross-functional partners. The role involves maintaining smooth procurement operations through issue resolution, documentation management, and pre-screening activities.

Requirements

1–3 years of experience in administrative, procurement, accounts payable, or operations support.
Strong attention to detail with the ability to identify discrepancies and follow through on resolution.
Proficiency with Microsoft Office Suite (Excel, Outlook, SharePoint) and comfort working in ERP or procurement systems.
Excellent communication and organizational skills.
Ability to manage multiple tasks, prioritize effectively, and work collaboratively with cross-functional teams.

Nice To Haves

Manufacturing experience preferred.
Experience with MRP/ERP systems, especially Epicor, is preferred.
A proactive, problem-solving mindset and willingness to learn procurement processes.

Responsibilities

Manage and resolve Missing Receipts (DNR) issues by tracking documentation, coordinating with internal stakeholders, and ensuring timely updates.
Conduct Quantity Mismatch Research to identify discrepancies between purchase orders, receipts, and invoices, and escalate issues when necessary.
Review invoices for Missing PO numbers, gather required information, and ensure proper routing for correction and processing.
Upload, organize, and maintain Invoice Documentation Attachments to support audit readiness and accurate recordkeeping.
Perform Cost Variance Pre-Screen checks to identify pricing discrepancies before escalation to Procurement Analysts or Buyers.
Assist with Tariff and Surcharge Review Preparation, including gathering data, organizing documentation, and preparing summaries for review.
Maintain organized digital files, procurement records, and shared documentation repositories.
Support the Procurement team with general administrative tasks such as scheduling, reporting, and communication coordination.
Assist with process improvements by identifying opportunities to streamline documentation, workflows, and issue-resolution steps.