Procurement Administrative Support Assistant

City and County of Denver • Denver, CO

1d • $21 - $32 • Hybrid

About The Position

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver. What We Offer The City and County of Denver offers competitive pay commensurate with education and experience. The starting hiring range for this position is between $21.26 - $26.57/hourly, based on experience and education. We also offer generous benefits for full-time employees which include but are not limited to: A guaranteed life-long monthly pension, once vested after 5 years of service 457B Retirement Plan 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year Competitive medical, dental and vision plans effective within 1 month of start date Location & Schedule The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. In this position you can expect to work three (3) days in office. For your in-office days, you can expect to work on-site at the Webb Municipal Building (201 W. Colfax Ave., Denver, CO 80202). Employees must work within the state of Colorado on their off-site days. Please note: Downtown parking expenses are the responsibility of the employee. We offer a flexible spending account option specifically for parking; if you elect this option, you can use pre-tax dollars for parking. We also offer a City-sponsored RTD EcoPass to all City employees– allowing the use of public transportation for free as a City Employee. Who We Are & What You’ll Do The Department of Transportation and Infrastructure (DOTI), through its employees, enhances the quality of life in Denver by efficiently delivering effective, high quality, safe and equitable public infrastructure, and services. For more information, please visit the DOTI website. DOTI’s Commitment to Equity: DOTI is committed to providing attention and resources to the areas, assets, and people of the city with the greatest need through equitable contracting, equitable investments, and equitable workforce development. DOTI’s culture revolves around four key principles: (1) Invest in Our People, (2) Operate with Discipline, (3) Use Data to Drive Decisions, and (4) Deliver Results. The Department of Transportation and Infrastructure (DOTI) Procurement and Supply Chain Management Division is seeking an Administrative Support Assistant (ASA III). This position, in the highly specialized Contract Administration Unit of DOTI, reviews and creates Policies, Procedures and Standard Operating Processes for the Procurement and Supply Chain Management Division along with Data Management and reporting for the Procurement teams. Additionally, this position approves and processes vendor invoices according to the contractual terms and applicable rules and regulations and may withhold payment until the invoice follows the agreement. The focus will be on Data Management, maintaining SharePoint and assisting the Procurement team. Specifically, as the Administrative Support Assistant you will:

Requirements

• Graduation from high school or the possession of a GED, HiSET or TASC Certificate.
• Two (2) years of clerical experience.
• Attention to detail and accuracy
• Strong Customer Service and follow through skills
• Ability to be flexible and pivot when project assignments require
• Great Communication Skills – written and verbal
• Well Organized, experience with time and priority management skills
• Experience with using Microsoft Office Suite, MS Teams

Responsibilities

• Data Management: Procurement Team’s Salesforce: Includes reviewing database reports, cleaning (correcting errors) and providing feedback on record management.
• Salesforce Modules: Contracts, Work Orders, Invoice, Change Orders, Reporting, Dashboards, Case Management.
• Maintain SharePoint site(s): Includes reviewing pages and documents regarding file-pathing and version updates.
• Standards Project: development and maintenance. Forms, Files, Process Guides, Procedures.
• Assist reporting within Procurement and Program Management Workday: SIRs, and requests for purchase orders.
• Requisition entry for CON, CAM, RFE, TSK, REG, BPO (coordinating with General Services when appropriate).
• Requests from the Real Estate Department, Xcel liaison, and DADS requests using DOTI or DPHE contracts.
• Change Orders (coordinating with General Services when appropriate).
• Invoices.
• Provide a high-level of service to all agency customers; collaborate with teammates to solve problems and meet organizational needs, and recommend innovation to improve process and procedure
• Perform compliance on Non-Contract services invoices; including project and contract closeout procedures.
• Assist the team and supervisor as needed with agency project deadlines and reports with a team-based approach.

Benefits

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date
• flexible spending account option specifically for parking
• City-sponsored RTD EcoPass

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees