Procurement Administrative Assistant - Internship

Spartronics Logan LLC•North Logan, UT

About The Position

At Spartronics, the Procurement Administrative Assistant will support a critical role within our Supply Chain organization. This position provides administrative and operational support to the Buying team, ensuring the smooth execution of procurement activities aligned with production schedules and customer requirements. Key responsibilities include maintaining accurate purchasing records, assisting with the creation and tracking of purchase orders (POs), coordinating supplier communications, and supporting Request for Quote (RFQ) activities. This role may assist with gathering and organizing documentation such as specifications, bills of materials, and supplier proposals to support the procurement process. The Procurement Administrative Assistant ensures that procurement processes and documentation are completed on time, accurately, and in accordance with company policies and departmental guidelines. Additionally, this role contributes to maintaining supplier performance data, helping to identify and resolve any administrative discrepancies that may impact on-time delivery or material availability. This is an excellent opportunity for a detail-oriented, organized individual interested in advancing their career in supply chain and procurement operations.

Requirements

Currently pursuing a degree in Supply Chain, Procurement, Business Management, or a related field
High school diploma or GED required.
Strong attention to detail and organizational skills.
Proficient in Microsoft Excel and capable of managing and analyzing data.
Comfortable navigating ERP/MRP systems (training provided).
Clear and professional communication skills, both verbal and written.
Ability to manage multiple priorities and work within deadlines.
Professional demeanor with a team-oriented mindset.

Responsibilities

Provide administrative support to the Procurement and Supply Chain team.
Assist with the creation and tracking of purchase orders and supplier communications.
Help maintain accurate data in MRP systems, including lead times, lot sizes, and safety stock levels.
Support buyers in preparing quote packages and entering data into standardized templates.
Compile and analyze cost data in Excel to support quotation activities.
Coordinate with Engineering, Program Management, and Quality teams to support procurement activities.
Help track supplier performance related to delivery and documentation.
Assist in resolving administrative discrepancies related to purchase orders or supplier documentation.
Participate in cross-functional meetings and customer interactions, as appropriate.
Perform other administrative and support duties as assigned.
Must be U.S. persons within the definition of ITAR, with the ability to obtain and maintain a U.S. DoD Security Clearance. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.