Pro Services Project Coordinator
About The Position
Our team is seeking a highly organized and technically capable Project Coordinator to support engineering operations across a range of disciplines, including telecommunications, structural, and construction-related projects. This role works closely with the Director of Engineering and cross-functional teams to coordinate project execution, maintain accurate tracking systems, and ensure alignment across engineering, field, and financial stakeholders. The Project Coordinator will play a key role in improving workflow efficiency, leveraging modern tools and automation, and supporting scalable project delivery across a growing portfolio.
Requirements
- High School Diploma or GED required; Bachelor’s degree preferred
- 3–7+ years of experience supporting engineering, telecommunications, construction, or infrastructure projects
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with project tracking tools or platforms preferred
- Experience with project financial tracking, invoicing, and purchase order management
Nice To Haves
- Experience supporting engineering teams or working directly with engineering leadership
- Familiarity with multiple engineering disciplines (telecom, structural, mechanical, or construction workflows)
- Experience developing or improving workflow systems using automation, AI tools, or low-code platforms
- Strong analytical and problem-solving skills with a focus on process improvement
Responsibilities
- Support the Director of Professional Services in coordinating project execution across multiple engineering disciplines (telecom, structural, mechanical, and construction support)
- Track project deliverables, schedules, and dependencies across high-volume and fast-paced project environments
- Act as a liaison between engineering teams, field operations, vendors, and internal stakeholders to ensure alignment and timely execution
- Identify and proactively remove barriers to project success, escalating risks prior to critical impact
- Develop, maintain, and continuously improve project tracking systems, including third-party platforms and internal tools
- Utilize AI-assisted tools, automation, and low-code/no-code platforms to enhance workflow efficiency, reporting accuracy, and data visibility
- Design and implement scalable workflow solutions to support increasing project volume and complexity
- Identify inefficiencies in existing processes and recommend improvements to streamline operations
- Coordinate with Project Managers and Accounting to ensure timely and accurate invoicing, purchase order tracking, and financial documentation
- Assist in tracking contracts, submittals, and project close-out documentation to ensure completeness and compliance
- Support the preparation of project proposals, budgets, cash flows, and preliminary schedules in collaboration with leadership
- Maintain accurate and complete project files, ensuring data integrity across systems
- Provide regular reporting on project status, risks, and performance metrics to leadership
- Create and distribute internal and external project communications, including updates, documentation, and meeting materials
- Assist in obtaining required permits and licenses for engineering and construction-related projects
- Support administrative coordination for site-specific regulatory requirements
- Provide administrative and operational support to leadership and engineering teams as needed
- Assist with coordination of meetings, vendor communications, and office-related functions
- Contribute to continuous improvement initiatives across engineering and project operations
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
