Private Investigation Licensing Specialist

Marshall Investigative Group • Park Ridge, IL

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About The Position

The Private Investigation Licensing Compliance Specialist plays a critical role in ensuring that private investigation activities adhere strictly to all applicable federal, state, and local licensing laws and regulations within the United States. This position is responsible for managing and overseeing the licensing process for private investigators, ensuring that all documentation is accurate, complete, and submitted in a timely manner. The specialist will serve as a liaison between private investigation agencies and regulatory bodies, facilitating communication and compliance audits. By maintaining up-to-date knowledge of evolving legal requirements, the role helps mitigate risks associated with non-compliance and supports the integrity of investigative operations. Ultimately, this position ensures that private investigation professionals operate within the legal framework, promoting ethical standards and public trust in the industry.

Requirements

• Bachelor’s degree in Criminal Justice, Legal Studies, Business Administration, or a related field.
• At least 3 years of experience in regulatory compliance, licensing administration, or a related area.
• Strong knowledge of private investigation licensing laws and regulations within the United States.
• Excellent organizational skills with the ability to manage multiple licensing processes simultaneously.
• Proficient in using compliance management software and standard office productivity tools.

Nice To Haves

• Regulatory Knowledge: Deep understanding of state-specific PI licensing laws and security regulations.
• Analytical Skills: Ability to analyze data and records to ensure compliance.
• Attention to Detail: High accuracy in managing sensitive, confidential information and documents.
• Project Management: Oversee several projects at different stages within licensing, with ability to coordinate across teams, track progress, and resolve issues without compromising deadlines.
• Communication: Excellent verbal and written skills for interacting with regulatory agencies.
• Experience: Previous experience in licensing, human resources, or security compliance is typically preferred.

Responsibilities

• Licensing Administration: Process, renew, and track licenses for the firm and individual investigators.
• Compliance Monitoring: Ensure adherence to state regulations for both agency and employee needs, including background checks, fingerprinting, continuing education requirements and bond procurement.
• Record Keeping: Maintain accurate, confidential, and up-to-date documentation on all licenses, certifications, terminations and compliance audits.
• Regulatory Liaison: Communicate with state licensing boards and agencies to resolve issues, submit documentation, and ensure legal compliance.
• Internal Audit: Perform internal audits of employee and state files to ensure compliance with relevant state regulations.
• Corrective Actions: Identify compliance gaps and implement corrective action plans for licensing violations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level