Private Events Coordinator

Omni Hotels & Resorts•Frisco, TX

About The Position

Omni PGA Frisco Resort is seeking a Private Events Coordinator to join our team. Omni Frisco PGA Resort provides north Texas with 127,000 square feet of event space, 13 new food and beverage outlets, an extravagant spa and a full entertainment district. Featuring two championship 18-hole golf courses along with a third short course, we will provide incredible options for our guests and local community for dining, events, and entertainment. This team member will assist guests in a timely and professional manner with inquiries regarding large party and private events in our outlets.

Requirements

One year of experience in a similar position preferred.
Prior administrative experience required.
Must be TABC certified.
Maintain a professional business appearance, attitude, and performance.
Must be able to work a flexible schedule including weekends and holidays.
Move, bend, lift, carry, push, pull, and place objects weighing up to 40 pounds without assistance.
Stand or walk for an extended period or for an entire work shift.
Requires repetitive motion of arms and hands.
May work both indoors and outdoors.

Responsibilities

Handle all inquiries in a timely manner.
Ability to make private and group dining arrangements with the guest, to include the following: Menus, pricing, wine selection, room set-up, audio-visual requirements, and billing information.
Distribute BEOs, agreements, any last-minute changes, and all pertinent information in a timely manner.
Types and distributes all correspondence, including booking notices, letters, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
Assures all groups and private dining reservations are entered in OpenTable.
Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, fax information, etc.
Work closely with Outlet Manager to get appropriate food and beverage minimums and availability for all private/group dining inquiries.
Work closely with Marketing and Sales to generate new business.
Remain in contact with the client prior to event to get final guarantees and method of payment prior to the function.
Track and report group/private dining sales.
Track repeat business, as well as, creating an easy method to trace files to encourage repeat business.
Make outside sales calls to increase revenue for private dining room.
Create and process purchase orders.
Maintain employee files.
Order supplies as needed.
Performs other duties as assigned by management (assist in department training and paperwork as needed, book private parties and group buy-outs and assist with BEOs).
Perform all the functions of a Host as needed and warmly greet all our guests.