Principal Technology Spec (IT Contracts and Procurement Admin)

CB&I Careers•The Woodlands, TX

35d

About The Position

The Information Technology (IT) Contracts and Procurement Administrator is responsible for three functions; IT Contract Administration, IT Procurement Administration, and IT Cost Analysis. IT Contract Administration is responsible for managing and overseeing all aspects of technology-related contracts, including drafting, negotiating, reviewing, and ensuring compliance with terms, by working closely with internal teams and external vendors to guarantee smooth implementation and execution of IT projects while adhering to legal and company policies; essentially acting as a liaison between the IT department and legal teams to manage contractual obligations within the IT portfolio. IT Procurement Administration is responsible for managing the purchasing process of information technology (IT) equipment, software, and services, ensuring compliance with company policies and budget constraints by identifying needs, researching vendors, placing orders, and tracking deliveries while maintaining accurate records of IT assets. IT Cost Analysis is responsible for analyzing and managing the costs associated with an organization's Information Technology (IT) operations, including hardware, software, personnel, and services, by tracking expenses, identifying cost-saving opportunities, and providing detailed financial reports to help optimize IT budgets and decision-making processes. This position is an Individual Contributor role. The role directly reports to the CIO and routinely interacts with Global IT, Global Business Leads, Global Functional Leads, Project Management.

Requirements

Bachelor’s degree in business administration, law, or a related field is required.
15+ years of work experience in a related field.
10+ years of work experience in IT contract management, procurement management, and/or cost management, preferably within a corporate environment.
Familiarity with contract management software
Proficiency in procurement software: Familiarity with ERP systems and procurement tools.
Proficiency in data analysis, financial modeling, and interpreting complex data sets.
Financial knowledge: Understanding of accounting principles, budgeting, and cost management practices.
IT expertise: Familiarity with IT infrastructure, systems, and common IT terminology.
Legal Knowledge: Understanding of contract law, legal terminology, and ability to interpret complex contractual clauses.
IT Expertise: Familiarity with IT infrastructure, software licensing, cloud services, and industry standards.
Negotiation Skills: Proven ability to negotiate favorable terms and conditions with vendors.
Strong Analytical Skills: Ability to assess contract risks and potential impacts on the business, analyze data, and identify cost-saving opportunities,
Communication Skills: Excellent written and verbal communication to clearly convey contract terms and address concerns.
Organizational Skills: Ability to manage multiple contracts simultaneously and maintain detailed records.
Technical knowledge: Understanding of IT hardware, software, and network infrastructure
Procurement expertise: Familiarity with procurement processes, including sourcing, negotiation, and contract management.
Attention to detail: Ensuring accuracy in purchase orders, contracts, and inventory records.
Project management skills: Ability to manage multiple procurement projects simultaneously.
Technical skills: Expertise in Microsoft Excel, data visualization tools, and financial software.
Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and a healthy and safe work environment.

Responsibilities

Contract Drafting and Negotiation: Develop and draft IT contracts with vendors, including service level agreements (SLAs), software licensing agreements, hardware purchase agreements, and cloud service contracts, ensuring accurate terms and conditions are included.
Contract Review and Compliance: Analyze proposed contracts from vendors, identify potential risks, and negotiate terms to protect company interests while maintaining compliance with legal regulations.
Contract Management System: Utilize contract management software to maintain comprehensive contract records, track key milestones, and monitor contract performance against agreed-upon deliverables.
Vendor Management: Establish relationships with vendors, manage communication, and address any contractual issues that may arise during the project lifecycle.
Change Order Management: Review and approve change orders to existing contracts, ensuring proper documentation and financial implications are considered.
Dispute Resolution: Facilitate resolution of contractual disputes with vendors by collaborating with legal teams and internal stakeholders.
Risk Assessment: Identify potential risks associated with IT contracts and implement mitigation strategies to minimize exposure.
Reporting and Analysis: Generate regular reports on contract status, key performance indicators, and potential cost savings opportunities.
Collaboration with Internal Teams: Work closely with IT project managers, procurement teams, legal counsel, and business stakeholders to ensure alignment with project objectives and contract terms.
Gathering IT requirements: Collaborating with IT users and stakeholders to identify and document technology needs, including hardware, software, and services.
Vendor management: Researching and evaluating potential IT vendors, negotiating pricing, contract terms, and service level agreements.
Purchase order creation: Generating and processing purchase orders for IT equipment and services, ensuring accurate specifications and delivery timelines.
Contract management: Maintaining and monitoring IT vendor contracts, ensuring compliance with terms and conditions.
Cost analysis: Tracking and analyzing IT procurement spending to identify cost-saving opportunities.
Inventory management: Maintaining accurate records of IT assets, including tracking usage, lifecycle, and disposal.
Compliance management: Ensuring adherence to company procurement policies, legal regulations, and data privacy standards.
Supplier relationship management: Building and maintaining strong relationships with key IT vendors.
Reporting and analysis: Generating reports on procurement activities, including spending trends and vendor performance.
Stakeholder communication: Communicating procurement updates and status to IT users and management.
Cost Tracking and Analysis: Monitor and analyze IT expenses across different categories like hardware purchases, software licenses, network maintenance, and staff costs. Identify variances between budgeted costs and actual spending, investigating the root causes and proposing corrective actions. And develop cost models to estimate future IT project expenses and potential cost savings.
Budgeting and Forecasting: Collaborate with IT leadership to develop and maintain accurate IT budgets. Prepare detailed budget forecasts based on historical data and anticipated IT needs. And analyze budget variances and propose adjustments as necessary.
Performance Reporting: Generate regular reports highlighting key IT cost metrics (e.g., cost per user, cost per project). And visualize data through dashboards to provide insights into cost trends and areas for improvement.
Cost Optimization Strategies: Identify potential cost reduction opportunities through vendor negotiations, contract optimization, and resource utilization analysis. Evaluate new technologies and their impact on IT costs. And recommend cost-effective solutions for IT projects and initiatives.
Collaboration and Communication: Work closely with IT project managers, system administrators, and business stakeholders to understand their cost needs. And communicate cost analysis findings and recommendations to IT leadership and other decision-makers.