25-26 MHS Principal Secretary

Midway ISD (TX)•Waco, TX

49d

About The Position

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Requirements

High school diploma or GED
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
One to three years of secretarial experience, preferably in public education environment

Responsibilities

Prepare written correspondence forms, schedules, or reports on a personal computer.
Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested on the personal computer.
Maintain a daily teacher attendance log and records for substitute teachers. (AESOP)
Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office. (Time Clock Plus)
Maintain a log of visitors to school. (Raptor)
Maintain school calendar of events.
Schedule meetings and appointments and maintain calendar for principal.
Cross train with office staff in order to assist students, teachers, and parents as needed.
Receive incoming calls, take reliable messages, and route to appropriate staff.
Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.
Update handbooks, policy manuals, and other documents as assigned.
Receive, store, and issue supplies and equipment.
Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
Sort, distribute, or deliver mail and other documents.
Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
Assist with processing new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases, as needed.
Maintain confidentiality.
Other duties as assigned.