Principal’s Secretary – High School

Mesa County Valley School District 51 • Grand Junction, CO

1d • $24 - $27

About The Position

Operating under the general supervision of the school's Principal or Designee, the employee will perform a variety of administrative and executive secretarial duties for the Principal and school. Employee acts as a technical resource for others inside the district including administrators, staff, teachers, and students which requires interpreting policies while providing information. This position is also often a first point of contact for the public, staff, students, and parents and must work cooperatively to facilitate these interactions.

Requirements

• High school diploma or equivalent and including courses in office technology and office skills
• Minimum of two years' experience in an office position; experience in School Secretary position preferred
• Criminal background check required for hire
• Valid Colorado Driver's License required
• CPR and First Aid certifications required within 90 days of hire
• Exceptional customer service, listening, and public relations skills
• Exceptional oral communication and phone etiquette skills
• Well-developed interpersonal relationship building skills
• Strong written communication skills
• Intermediate personal computer and keyboarding skills
• Basic Math, Bookkeeping and Accounting skills
• Ability to manage multiple tasks with frequent interruptions in a timely manner
• Ability to be adaptable and flexible with critical thinking and problem solving capabilities
• Ability to maintain confidentiality in all aspects of the job
• Ability to promote and follow Board of Education policies and building and department procedures.
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
• Operating knowledge of and experience with personal computers and peripherals
• Operating knowledge of and experience with office software such as word processing, spreadsheets, and email
• Operating knowledge of and experience with typical office equipment, such as copier, scanners, fax machine, etc.
• Operating knowledge of student information, fees, and scheduling software programs, and the parent communication software within 90 days of hire

Nice To Haves

• Bilingual oral and written skills English/Spanish is desirable
• Prior experience in accounting and/or bookkeeping preferred

Responsibilities

• Coordinates and oversees the operations of the administrative offices at the assigned high school.
• Performs various administrative duties to assist the school Principal(s).
• Preparing and participating in the development of a variety of school materials including the school newsletter, handbooks, award certificates, and programs.
• Oversees the ordering, tracking, receiving, expensing, and processing of supplies, materials, and merchandise requests from school's internal departments.
• Assumes the responsibility for seamless continuation of the SBA/Finance Secretary duties in their absence, especially during the interim period between calendar years.
• Coordinating a variety of cyclical activities this position works with other building personnel to arrange for teachers' August return to the building, assisting with the International Baccalaureate Program when applicable, and working on all aspects of the graduation ceremony.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED