Principal Administrative Business Partner

Roche•South San Francisco, CA

About The Position

A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love. That’s what makes us Roche. The Translational Center for Genomics and Proteomics in gRED Research is seeking an accomplished Administrative Professional to join our team in South San Francisco. Reporting directly to the Vice President, Translational Genomics and Proteomics, the Principal Administrative Business Partner is an integral part of multiple departments within the Center, responsible for direct contribution in complex administrative and operational support matters. With direct support responsibilities for the Executive and the Leadership team, this position will also interact and collaborate frequently with the broader staff, the Research Administrative Business Partner community and members of assigned governance or support committee(s) in gRED Research as appropriate. The Opportunity In this role you will be responsible for the following range of administrative activities:

Requirements

Minimum High School diploma with 10 years, or Bachelor’s degree with 8 years (10 preferred) professional administrative experience in a senior leadership/executive environment, with advanced hands-on experience in the responsibilities as described above.
Ability to work effectively as a team player with a diverse group of people including senior staff and administrative colleagues
Works independently under general supervision and is self-motivated.
Has outstanding organizational & communication skills, including the ability to manage several tasks concurrently.
Able to anticipate impact on other areas and to address problems by developing practical, thorough, and creative solutions without necessarily relying on supervisory review.
Ability to manage multiple projects or unexpected requests simultaneously and with minimal supervision.
Must be highly proficient in e-mail and calendar (g-mail, g-cal, Google+, g-Docs, etc.); experience with preparing expense reports and coordinating travel.
Must be able to prioritize, problem-solve, and work independently, practice strong organizational skills, and exercise judgment and discretion regarding sensitive/confidential and proprietary information;
Must be able to understand and troubleshoot from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.
Ability to be present and respond to requests or assignments during core business hours.

Nice To Haves

Ideally has experience in pharma/biotech.
BS/BA degree is preferred but not required

Responsibilities

Manage Center events involving Departments within and sometimes functions outside the Center.
Manage dynamic calendars for senior leadership, coordinating meetings across time zones and resolving scheduling conflicts.
Organize U.S. and international travel logistics, including flights, hotels, transportation, and itineraries.
Collaborate with internal and external stakeholders, aligning priorities while managing complex scheduling.
Reconcile and process expense reports for leadership and guests, ensuring timely and accurate submissions.
Handle scheduling, logistics, and travel arrangements for invited guests, consultants, and candidates.
Support recruitment efforts by facilitating a positive candidate experience.
Plan and execute team meetings, departmental off-sites, and large-scale events, managing agendas, venues, technical needs, and materials.
Submit purchase and change order requests for external collaborators to support team projects.
Mentor junior admins, collaborate with the admin team, maintain confidentiality, and manage internal department communications and platforms (Google Suite, gSites, newsletters, etc.).