Principal Administrative Associate

New York City, NY•Brooklyn, NY

30d•Onsite

About The Position

Responsible for assignments that are associated with requests from RRM Administration, assist with payroll, budgeting, and benefit matters; coordinate assignments with RRM Administration and Personnel. Review, copy, forward worker's compensation forms, leave requests, address change, incident request, accident reports, transfer requests, ID renewal. Maintain office calendar, and library of administrative forms and books. Prepare absence control reports (absence and tardiness). Review and approve timesheets of contracted office cleaners; monitor performance. Liaison with Payroll & Timekeeping, distribute paychecks and stubs. Provide computer assistance for field employees using ESS for personal info, profile adjustments, and electronic submissions. Inform Facility Coordinator of damages and potentially hazardous situations. Assist with distribution of pertinent information, maintenance of bulletin boards and information counters. Respond to telephone inquiries.

Requirements

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
TRANSFER OPPORTUNITY - IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR REACHABLE ON THE CIVIL SERVICE LIST, OR BE ELIGIBLE UNDER THE 55A PROGRAM.

Nice To Haves

Highly efficient word processing and computing skills.
Superior proficiency in MS Excel and Outlook.
Experience in effectively interacting with field staff and resolving issues.
Effective at providing accurate summaries and analyses.
Excellent communication (oral and written) and liaison abilities, ability to coordinate transfer of information from field offices into format suitable for official document submission.
Ability to anticipate potential problems, recognize and evaluate problems and take preventive actions, ability to exhibit professional demeanor in a fast-paced environment.
Ability to handle sensitive and confidential matters.
Excellent attention to detail and follow through.

Responsibilities

Assist with requests from RRM Administration
Assist with payroll, budgeting, and benefit matters
Coordinate assignments with RRM Administration and Personnel
Review, copy, forward worker's compensation forms, leave requests, address change, incident request, accident reports, transfer requests, ID renewal
Maintain office calendar, and library of administrative forms and books
Prepare absence control reports (absence and tardiness)
Review and approve timesheets of contracted office cleaners; monitor performance
Liaison with Payroll & Timekeeping, distribute paychecks and stubs
Provide computer assistance for field employees using ESS for personal info, profile adjustments, and electronic submissions
Inform Facility Coordinator of damages and potentially hazardous situations
Assist with distribution of pertinent information, maintenance of bulletin boards and information counters
Respond to telephone inquiries