Bob - Contract Coordinator

City of New York•New York City, NY

3h•Onsite

About The Position

The New York City Department of Transportation Division of Bridges seeks to hire contracts/procurement professionals to help manage the Divisions various forms of contracts and procurements. The unit's duties require extensive and rigorous work with all internal divisions of the Department of Transportation, especially the Agency Chief Contracting Office (ACCO) and Financial Management Units. The individual will also be responsible but not limited to the below:

Requirements

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Nice To Haves

Knowledge of Procurement Policy Board rules (PPB)
Experience with FMS and Passport
Excellent oral and written communications skills
Proficiency in Microsoft Office Suite applications, Specifically Microsoft Excel
Very good interpersonal and organizational skills.

Responsibilities

Utilize various procurement methods, such as M/WBE Non-Competitive Small Purchase, competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods.
Perform detailed administrative review, processing, coordination, and scheduling of Professional Engineering Service Contracts and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures.
Draft contracts and supporting documents and obtain oversight approvals; respond to all related inquiries.
Generate and perform tasks through PASSPort for oversight reviews and approvals.
Function as liaison with Department of Transportation personnel for all assigned projects, studies, and future construction support services and resident engineering inspection services.
Collaborate with project managers, engineers, and other stakeholders to identify procurement needs and develop procurement plans.
Assist in the compilation of procurement documents with project teams to be forwarded to the ACCO’s Office for solicitations.
Work with Expense team to verify funding prior to expense-funded procurements.
Execute tasks in FMS3, e.g. complete RQC1 documents, check current funding availability in budget codes, etc.
Update and monitor procurement and Contract Management Action (CMA) tracking reports utilizing Microsoft Excel.
Following contract registration in PASSPort, ensure relevant contracts are set-up for invoicing utilizing PASSPort Invoice Functionality completing FCCRs, POCRs, etc. as necessary.
Schedule and attend Consultant Selection Committee charging and Technical Evaluations.
Perform other related duties.