Prgm Mgr, Grants

City of Austin • Austin, TX

1d • Onsite

About The Position

Under general direction, this position plans, directs, and manages activities related to the administration, development, and implementation of grants, social service agreements, and program practices for a department or division. Serves as administrator for the department’s State and Federal accounts, as assigned; authorizes staff to submit grant applications and serves as a back-up for grant application submissions. Serves as department liaison for State and Federal grant-funded programs. Facilitates annual grant program planning, to include annual performance and evaluation reporting; enters monthly reports for State and Federal grant-funded programs. Manages the development, routing, and execution of grant-funded contracts. Partners with City Purchasing, Law, and Risk Management staff to review and monitor social service agreement and grant management best practices to ensure compliance with all grants, Local, State, and Federal requirements. Conducts administrative oversight of social service agreement development and grants management processes, including but not limited to the negotiation of Requests for Attorney Assistance, creating purchasing requests, and preparing required Federal or State documentation. Represents the department in grant-related meetings and participates in quarterly meetings with Federal, State, or City single point of contact. Assists with the grant and social service agreement planning process Advises management and provides technical assistance on needs, problems, issues and other matters. May assist with the budget process, including current year expenditures and planning.

Requirements

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration, or in a field related to the job, plus four (4) years of related experience, including one (1) year of experience which was in a lead or supervisory capacity.
• Graduation with a Master’s degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for one (1) year of related experience.
• Knowledge of laws and regulations pertaining to grants and contracts administration.
• Knowledge of grants and contract administration and principles.
• Knowledge of administrative analysis and statistical techniques as applied to organizational and management problems.
• Knowledge of contract development, contract language, terms, and conditions.
• Knowledge of public purchasing practices and techniques.
• Knowledge of City of Austin practices, policies, and procedures.
• Knowledge of organizational and time management skills.
• Skill in effective project management and customer service.
• Skill in working with others to assure grant compliance and departmental responsiveness.
• Ability to prioritize multiple projects and effectively manage workflow to meet deadlines.
• Ability to determine timelines for contract development.
• Ability to establish and maintain cooperative relationships with others.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze complex administrative personnel and organizational problems and develop effective courses of action.

Nice To Haves

• Experience with reporting, including federal reporting.
• Knowledge of affordable housing and/or fair housing policy and regulations.
• Excellent communication skills, both verbal and written, for community engagement and grant writing.
• Superior skills in data analysis.

Responsibilities

• Plans, directs, and manages activities related to the administration, development, and implementation of grants, social service agreements, and program practices for a department or division.
• Serves as administrator for the department’s State and Federal accounts, as assigned; authorizes staff to submit grant applications and serves as a back-up for grant application submissions.
• Serves as department liaison for State and Federal grant-funded programs.
• Facilitates annual grant program planning, to include annual performance and evaluation reporting; enters monthly reports for State and Federal grant-funded programs.
• Manages the development, routing, and execution of grant-funded contracts.
• Partners with City Purchasing, Law, and Risk Management staff to review and monitor social service agreement and grant management best practices to ensure compliance with all grants, Local, State, and Federal requirements.
• Conducts administrative oversight of social service agreement development and grants management processes, including but not limited to the negotiation of Requests for Attorney Assistance, creating purchasing requests, and preparing required Federal or State documentation.
• Represents the department in grant-related meetings and participates in quarterly meetings with Federal, State, or City single point of contact.
• Assists with the grant and social service agreement planning process
• Advises management and provides technical assistance on needs, problems, issues and other matters.
• May assist with the budget process, including current year expenditures and planning.

Benefits

• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level