Pretrial Case Manager (Jail)

Tulsa County

9d•$19•Onsite

About The Position

Under general supervision, performs data entry functions and a variety of clerical duties by performing the following duties. All candidates conditionally offered transfer, promotion or initial hiring into a DOT/safety-sensitive position shall submit to testing for drugs and alcohol and test negative before performing any job functions that are safety-sensitive or require a CDL. External job applicants with a confirmed positive drug or alcohol test result shall be denied employment and shall be required to wait one year before applying for another position within Tulsa County. Essential Job Functions Conduct background investigations including details of current and past criminal history, interview defendant, collect defendant data, address the data and determine the defendant’s eligibility for programs. Complete weekly inmate pod checks for potential Pretrial Release. Input information and interview forms into database; update and maintain data and close files out. Access and retrieve data from Oklahoma Court Information (OCIS), David L. Moss Criminal Justice inmate database, Oklahoma State Courts Network (OSCN) and District Attorney database. Assist in the maintenance of paper files and records. Attend daily bond dockets at the jail and/or courthouse. Complete interview process during the bond docket for potential Pretrial Release per judges request. Prepare and submit pretrial packets to the Courts with recommendations action. May confirm defendant reference information. May complete and record follow-up calls to clients and referral calls as necessary. Answer in-coming calls; relay calls; take messages or give information as necessary. Perform other duties as assigned. Additional Job Description Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required knowledge, skills and Abilities Skill in: Assessing and evaluating individuals Eliciting pertinent information Interpreting criminal records Operating a personal computer; accurately input 40 WPM Maintaining accurate records and files Performing a variety of general clerical duties Knowledge of: Principles and practices of pretrial release programs City/county/state/federal criminal codes and regulations; of court services Departmental policies and procedures Word processing software, spreadsheet software, contact management software, database software, and Internet; NCIC terminal Ability to: Organize and comprehend detail data; to precisely perform detail work Exercise tact, patience and courtesy in dealing with others Maintain confidentiality Effectively communicate with defendants, team members and leadership Consistently work in a team environment Understand and follow established departmental policies and procedures Read and comprehend simple instructions, short correspondence, and memos Write simple correspondence Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent and to draw and interpret bar graphs Apply common sense understanding to carry out detailed but uninvolved written or oral instructions Deal with problems involving a few concrete variables in standardized situations Supervisory Responsibilities This job has no supervisory responsibilities. Education and/or Experience Education equivalent to graduation from a standard four year high school including or supplemented by courses in typing and data entry operations; Associate’s degree preferred; and two years of satisfactory full time paid employment in a court services related program. Certificates, Licenses, Registrations Valid Oklahoma Driver’s License NCIC Certification Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to assume a stationary position; operate, activate, use, prepare, inspect, detect, position; reach with hands and arms; and communicate, convey, express oneself, exchange information. The employee is occasionally required to move or transverse; and ascend/descend, traverse. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually loud. EEO STATEMENT Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability or political affiliation (except when such person advocates or belongs to an organization which advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County. NOTE: Job descriptions are subject to change based on changing business needs and conditions. Location DLM Criminal Justice Center Working for Tulsa County means your expertise will be valued at a place that aims to help you succeed while empowering you to expand your skills. It also means you’ll get great, comprehensive benefits including: • Competitively priced health care package • Paid time off including vacation pay, holidays and personal time • Retirement benefits, including a pension • Education assistance • Much more Click to learn about more of our benefits. Equal Opportunity Policy: Tulsa County is dedicated to providing an equal employment opportunity to all qualified individuals. It is the policy of Tulsa County to recruit, to employ, to compensate, and to promote the most qualified persons for all classified positions within the divisions under the Board of County Commissioners and other participating County offices, solely on the basis of job-related qualifications and competency. Therefore, it is the policy of the participating County offices, including all Board of County Commissioners divisions, that there shall be no discrimination against any employee or applicant with regard to their race, color, religion, sex (including, pregnancy, gender identity, or sexual orientation), parental status, national origin, family medical history or genetic information, political affiliation, military service, marital status, mental or physical disability, medical condition, age, or other non-merit based factors or other characteristics protected by federal, state, or local laws with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County. The complete text of the County’s Equal Employment Opportunity statement is available from the Human Resources Division. 918-596-5095

Requirements

Assessing and evaluating individuals
Eliciting pertinent information
Interpreting criminal records
Operating a personal computer; accurately input 40 WPM
Maintaining accurate records and files
Performing a variety of general clerical duties
Principles and practices of pretrial release programs
City/county/state/federal criminal codes and regulations; of court services
Departmental policies and procedures
Word processing software, spreadsheet software, contact management software, database software, and Internet; NCIC terminal
Organize and comprehend detail data; to precisely perform detail work
Exercise tact, patience and courtesy in dealing with others
Maintain confidentiality
Effectively communicate with defendants, team members and leadership
Consistently work in a team environment
Understand and follow established departmental policies and procedures
Read and comprehend simple instructions, short correspondence, and memos
Write simple correspondence
Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent and to draw and interpret bar graphs
Apply common sense understanding to carry out detailed but uninvolved written or oral instructions
Deal with problems involving a few concrete variables in standardized situations
Education equivalent to graduation from a standard four year high school including or supplemented by courses in typing and data entry operations
two years of satisfactory full time paid employment in a court services related program
Valid Oklahoma Driver’s License
NCIC Certification

Nice To Haves

Associate’s degree preferred

Responsibilities

Conduct background investigations including details of current and past criminal history, interview defendant, collect defendant data, address the data and determine the defendant’s eligibility for programs.
Complete weekly inmate pod checks for potential Pretrial Release.
Input information and interview forms into database; update and maintain data and close files out.
Access and retrieve data from Oklahoma Court Information (OCIS), David L. Moss Criminal Justice inmate database, Oklahoma State Courts Network (OSCN) and District Attorney database.
Assist in the maintenance of paper files and records.
Attend daily bond dockets at the jail and/or courthouse.
Complete interview process during the bond docket for potential Pretrial Release per judges request.
Prepare and submit pretrial packets to the Courts with recommendations action.
May confirm defendant reference information.
May complete and record follow-up calls to clients and referral calls as necessary.
Answer in-coming calls; relay calls; take messages or give information as necessary.
Perform other duties as assigned.