Preconstruction Manager

Southway Builders, Inc.•Durham, NC

41d•$90,000 - $158,000

About The Position

As a regional construction management company, we don’t just build buildings; we also build communities and, most importantly, PEOPLE. While we continue to grow in size and expertise, our foundational values of quality, dependability, and integrity have remained steadfast as the cornerstones of our business. Our passion for construction, coupled with our collaborative team-oriented approach, sets us apart in attracting and retaining clients. The solid reputation we have built affords us continued growth, allowing us to offer a dynamic work environment that attracts new team members who are seeking opportunities for personal development and career growth. We offer on-the-job learning and mentoring through a diverse portfolio of challenging projects, including adaptive reuse, historic preservation, renovations, and new construction. If you share our values of quality, dependability, and integrity, and you are humble, hungry, and smart, come join us under the Southway Tent! POSITION SCOPE: Responsible for leading the entire preconstruction process from project inception to contract execution. Coordinates and communicates with the client, design partners, subcontractors, and internal project team to establish schedules, timelines, budgets and final contract specifications.

Requirements

Undergraduate degree in construction management, engineering, or a related field, or equivalent years of experience.
2-5 years of preconstruction management experience.
2-5 years of leadership and/or management experience.
Proficient in Microsoft Office Suite, especially Project.
Proficient in estimating tools and software, BuildingConnected, Bluebeam, COMPASS and/ or Procore, preferred.
Demonstrated knowledge of construction, engineering, and architecture principles.
Strong attention to detail.
Excellent proofreading skills.
Excellent oral and written communication skills.
Ability to address conflict in a timely and professional manner.
Ability to multi-task and prioritize responsibilities in a fast-paced environment.
Drive to make proactive decisions.
Thrives in a team environment.
Able to process new information and complex topics quickly.
Ability to function in high-pressure situations.
Manual dexterity to operate a computer.
Correctable vision and hearing.
Excellent interpersonal skills.
Clear, easy to understand oral communication ability.
Ability to lift 50 pounds for moving equipment on and off shelves.
Ability to sit, stand, and walk for prolonged periods.
Must be able to traverse and inspect all areas of jobsite in all types of weather; this may include walking, climbing, reaching, bending, crawling, or stretching.
May require travel.
Exposure to characteristic construction site dangers.
HUMBLE, HUNGRY and SMART
Directs Estimators and Preconstruction Managers daily work activities. Has the authority and managerial skills to undertake and/or recommend performance management, corrective action, hiring and terminations.
Explains and offers guidance on routine problems to superiors.
Provides a basic knowledge of fundamental concepts, practices, and procedures with the ability to apply them in routine situations.
Contributes to business and operational decisions that affect the department.
Problems encountered are routine and generally resolved by following clear directions and skills, general procedures, and practices.
25% hit rate of bid volume to achieve annual revenue goal for Company.
100% of project requirements are achieved as per contract documents on all projects.
Successfully negotiated various contracts with clients and subcontractors.
Successfully applied value engineering to achieve increased profit margins on all projects.

Nice To Haves

Proficient in estimating tools and software, BuildingConnected, Bluebeam, COMPASS and/ or Procore, preferred.

Responsibilities

Preconstruction Agreement Administration
Establishes preconstruction schedule, agreement, and fees. Executes with owner.
Monitors budget deliverables, timeline, and expenses vs. preconstruction agreement commitments.
Construction Contract Management to Execution
Manages owner contract through execution, with assistance and feedback from Vice President or Project Executive.
Consulted in the negotiation of contract terms and legal language.
Ensures all contract exhibits are accurate and complete.
Consulted in the final packaging of all contract components.
Participates in and attends design meetings.
Records preconstruction design meeting minutes when Company is responsible.
Assists in presenting the budget internally to Project Managers, Project Executives and Vice Presidents.
Leads external budget presentations with owners and/or design teams.
Manages and administers internal team meetings to review all project status updates.
Responsible for updating CRM software with project status and metrics.
Consults on the issuance of preconstruction Request for Information (RFIs) to owners and/or architects.
Confirms all project requirements including but not limited to MWBE, Section 3, wage scale and project tax exempt status, if applicable.
Confirms tax exempt status and procurement certificate with owner, if applicable.
Responds to owner, lender and investor inquiries.
Solicits input from subcontracts on schedule duration and sequencing.
Assists in obtaining quotes for Builder’s Risk, if required by owner.
Communicates and submits budget to owner.
Consulted on the development of the general conditions budget, formatting of the budget sheet, and initiation of variances for budget deliverables to client.
Reviews the external factors (state and government) that may impact the scope and price.
Identifies items that are unclear and clarifies intent and/or gains consensus on decisions.
Reviews constructability to ensure project design is feasible.
Advises clients and architects of changes in the design and/or schedule that will impact budget.
Engages construction operations assistance on logistics, schedule, and constructability reviews.
Reviews drawings and specifications to confirm changes made to documents by architects and/or engineers.
Review documents against the design phase checklist.
Value Management
Analyzes options in between design meetings for various materials, options, etc.
Proposes value analysis/engineering depending on timing and building phase.
Drafts and maintains the preconstruction schedule, in relation to the client expectations for delivery.
Assists in project set-up in Procore and responsible for project drawing revisions and updates.
Conceptual and Schematic Phases of Preconstruction
Leads project kick-off meeting with owner, architect, and other relevant consultants to determine schedule, roles and responsibilities matrix, and confirm project goals.
Responsible for producing conceptual schematic design level budgets independently.
Constructs new project folder in SharePoint.
Writes clarifications for Company.
Responsible for review of all details, RFIs and scopes.
Analyzes existing conditions for items to be addressed.
Reviews and identifies external factors (state and government) that may impact the scope and price.
Identifies items that are unclear and clarifies intent and/or gains consensus on decisions.
Reviews constructability to ensure project design is feasible. Advises clients and architects of changes in the design and/or schedule and engages construction operations assistance on review.
Engages Project Executive for schedule creation and general conditions budget and/or updates.
Reviews documents against the design phases checklist.
Design Development through Contract Execution Phases
Introduces assigned Estimator to the project including key goals and issues.
Reviews milestone budget pricing kickoff form with lead Estimator.
Assists in the transition from preconstruction to construction phases.
Assists in analyzing existing conditions for items to be addressed.
Reviews documents for changes between design phases.
Reviews Company construction kick-off form with Project Managers prior to internal kick-off meeting.
Coaches and guides the project team to effectively execute, deliver and meet project deadlines.
Embodies a collaborative environment. Seeks feedback from project team and embraces those who challenge the status quo. Finds a balance between directing vs. advising. Manages down, up, and externally.
Maintains a high level of accountability with self and team members. Leads by example and can influence others. Mentors team members, providing motivating opportunities to allow them to grow personally and professionally.
Adheres to the Company’s key values of quality, dependability, and integrity.
Other duties as assigned.