Preconstruction Coordinator

Quanta Services•Aurora, CO

About The Position

For 80 years, Intermountain Electric, Inc. (IME) has been a trusted partner on the front lines of some of the most essential electrical projects, delivering safe, smart, and reliable electrical solutions through our people and partnerships, the IME Way. Through strategic planning, collaboration, and technical excellence, and guided by our values of Integrity, Safety, Ingenuity, Relationships, Craftsmanship, and Spark, we empower our professionals to innovate, support our field teams, and strengthen the partnerships that move our work forward. Join a team where your expertise fuels the systems that keep communities running! We are seeking a detail-oriented and proactive Preconstruction Coordinator to support bids, qualifications, proposals, and presentations through accurate, organized, and ethical preconstruction coordination. This role is ideal for someone who values doing things right, enjoys building smart systems, and thrives in a fast-paced, collaborative environment.

Requirements

Exceptional organizational skills with remarkable attention to detail
Ability to prioritize and balance competing projects without compromising quality
Strong technical aptitude and proficiency with CRM systems
Demonstrated integrity and ethical judgment with internal and external stakeholders
Clear, professional communication skills and a collaborative mindset
Ability to work independently while remaining a reliable, engaged team partner
Creative writing skills and the ability to represent the organization with care and authenticity
Proficiency with Microsoft Office, Adobe Creative Suite, Procore, Bluebeam, and CRM platforms
Experience overseeing initiatives from rollout through completion in a fast-paced environment
Strong data entry accuracy and consistency
High School Diploma or equivalent required
2+ years of experience working with CRM technologies (Microsoft Dynamics preferred)

Nice To Haves

Experience working with government entities and municipalities
Proven ability to configure and customize CRM systems to meet evolving business needs

Responsibilities

Information & Document Management Take full ownership of all incoming bid invitations by downloading, organizing, distributing, and version-controlling drawings, specifications, addenda, and related documents. Ensure the estimating team always has access to the most current, accurate information, demonstrating integrity through diligence and accountability. Assist with the preparation, organization, and tracking of prequalification and proposal documentation, including contract records and alerts. Maintain orderly, clean, and sustainable document workflows within the company’s document management system for immediate accessibility. Continuously look for smarter, more efficient ways to manage documents and data.
CRM Data Integrity & Project Setup Accurately input all new opportunities into the CRM, including bid dates, project scope, client details, and deliverables. Protect data integrity through proactive hygiene—ensuring records are complete, consistent, and dependable. Track project milestones and update CRM entries throughout the preconstruction lifecycle to support forecasting, reporting, and team alignment.
Bid Coordination & Workflow Support Manage the flow of bid-related information between internal teams and external partners with clarity and timeliness. Maintain organized estimating and bid schedules, ensuring deadlines, reminders, and follow-ups are consistently executed. Partner with the Sr. Estimating Manager and Sr. Preconstruction Manager to schedule bid reviews and support smooth pursuit execution. Anticipate team needs by ensuring all required materials are prepared well in advance of deadlines.
Collaboration & Communication Coordinate closely with estimators, project managers, and operations staff to promote seamless communication. Foster trust through honest, ethical, and clear communication—listening actively and responding promptly. Maintain professionalism and positivity in all interactions, bringing authenticity and energy to the team while contributing to a respectful, supportive work environment. Support a culture where people feel safe—physically, mentally, and emotionally—to do their best work.
Process Implementation & Continuous Improvement Enhance and maintain prequalification systems that ensure credentials, certifications, and company information remain accurate and current. Curate and manage a comprehensive library of resumes, project sheets, references, and marketing materials. Identify and implement opportunities to improve document workflows, CRM utilization, and information management practices—building better tools that make the work easier for everyone.

Benefits

IME provides an industry-leading comprehensive benefits package.
Full-time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire.
In addition, employees are offered a substantial amount of PTO and are immediately eligible to make contributions to a generously matched and fully vested 401k.

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