Pre-Construction Coordinator

Petticoat-Schmitt•Jacksonville, FL

5d•Onsite

About The Position

At Petticoat-Schmitt Civil Contractors, Inc., we dont just build infrastructure we build life-changing infrastructure. As a privately owned, employee-owned civil contracting firm, we support public and private projects across site development, underground utilities, roadway construction, and water/wastewater treatment plants throughout the Southeast. We are seeking a Pre-Construction Coordinator to support our estimating and preconstruction efforts by providing administrative, organizational, and process support. This role plays a key part in keeping preconstruction operations accurate, compliant, and running efficiently.

Requirements

Prior experience in construction administration, preconstruction support, or a related role preferred.
Strong organizational skills with the ability to manage multiple deadlines simultaneously.
High attention to detail and accuracy.
Effective written and verbal communication skills.
Proficiency with Microsoft Office (Outlook, Excel, Word).
Ability to work independently and collaboratively within a team environment.
Reliable, punctual, and process-oriented.
Professional demeanor and positive attitude.
Comfortable working in a deadline-driven environment.
Committed to continuous improvement and learning.

Responsibilities

Assist with researching bid opportunities that align with company objectives and goals.
Procure bid plans and specifications; set up bid files and maintain Outlook bid calendars.
Create and maintain estimating spreadsheets, including bid calendars, pre-bid schedules, bid results, and bidding statistics.
Maintain databases of project profiles, resumes, and company history.
Manage bid documents for bonding requirements and coordinate bid bonds accordingly.
Deliver bids or arrange for bid delivery as required.
Ensure all company licenses, certifications, and standing requirements remain current.
Record and distribute bid results; collect bid tabulations and prepare for analysis.
Produce project-specific prequalification packages for bidding pre-qualification.
Analyze bid documents for insurance coverage and solicit verification of compliance and/or pricing as needed; work with PSC Insurance providers to ensure estimates comply with contractual insurance requirements.
Assist with research and implementation of systems to improve preconstruction and estimating processes.
Solicit project-specific vendors (MBE, JSEB, or similar) and compile good-faith effort documentation.
Attend pre-bid meetings, site visits, or other meetings as required.
Prepare final bid packages in compliance with specifications and instructions to bidders.
Maintain organized bid files and supporting documentation.
Assist estimators as needed with preconstruction coordination tasks.
Complete annual pre-qualification applications with applicable agencies, municipalities, utility companies, and potential clients.
Serve the goals and objectives of Petticoat-Schmitt Civil Contractors, Inc.
Maintain the Petticoat-Schmitt Code of Conduct.
Act as an ambassador of the company and consistently demonstrate our core values.

Benefits

Competitive compensation based on experience.
Monthly Safety Bonus when the company is recordable-incident free.
Company Performance Incentive profit sharing after minimum standards are met.
Comprehensive Health Coverage Options, including a 100% company-paid High Deductible Health Plan (employee-only coverage).
Dental, Vision, Short-Term and Long-Term Disability, and Accident Coverage.
Up to $50,000 employer-paid life insurance.
401(k) with 100% match on the first 4%.
Paid Holidays and PTO.
Training, development, and advancement opportunities.
Employee-Owned (ESOP): Every team member has a direct stake in our success.