Pre-Construction Coordinator

Keller North America, Inc.•Houston, TX

About The Position

Suncoast Post Tension, Ltd. is an established post tension and rebar manufacturing company that has been in business for over 30 years. We supply construction related materials to builders from one of our nine facilities in the US. The Pre-Construction Coordinator is responsible for managing all incoming bid invitations for the MFC division, ensuring timely review, accurate document organization, and proper routing of projects—particularly those involving Elevated Post-Tension (PT) work. This role plays a critical part in maintaining an organized bid process by monitoring the bid notification inbox throughout the day, reviewing project documents, maintaining the bid calendar, and ensuring all files and communications are correctly saved and named in SharePoint.

Requirements

High School Diploma
2 years of relevant administrative assistant, preferably with construction experience
Strong problem-solving skills
Excellent verbal and written communication skills
Strong organizational and time-management skills
High attention to detail and accuracy in document handling
Ability to manage high email volume and multiple deadlines
Proficiency with SharePoint and document management systems
Ability to work independently and prioritize tasks effectively
Exceptional attention to detail and organizational abilities
Frequently required to sit or stand for long periods of time and walk distances, as well as stoop, bend, kneel and crouch
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus
While performing the duties of this job, the employee is regularly required to talk or hear
Frequently required to use hands and fingers to handle, reach or feel and manipulate objects or controls

Nice To Haves

High Proficiency in Excel and SharePoint a Plus
Previous personnel management experience would be an advantage however not necessarily required

Responsibilities

Monitor the MFC bid notification email inbox continuously throughout the workday
Review all bid invitation emails on the day they are received
Maintain the goal of clearing the bid inbox daily
Download, review, and organize all plans, specifications, and project documents provided by clients
Ensure all documents are accurately named and properly saved to SharePoint following established naming conventions
Create and maintain project bid folders in SharePoint
Maintain and update the bid calendar to ensure accuracy and visibility
Identify all projects that include Elevated PT or Elevated-only PT scope upon receipt of the bid invite
Send the bid invitation email to the Elevated Sales Manager for the applicable territory, including: Confirmation that the project includes Elevated PT The city/location of the project Clarification of project scope: Elevated only Combination of SOG and Elevated (PT, SRS, and/or BC)
For Elevated projects only, forward the bid invite email to the appropriate Elevated Sales Manager
For combination SOG and Elevated PT set the project up in MFC SharePoint
Save all project documents in the appropriate bid folder
Add the email notifying the Elevated Sales Manager to the project’s bid folder
Communicate clearly and professionally with sales managers and internal stakeholders
Ensure timely notification of elevated scope to the appropriate teams
Escalate workload or process concerns to the supervisor as needed