Practice Manager

University of Miami•Miami, FL

18d

About The Position

The Practice Manager provides administrative direction and coordination to the formulation, interpretation, and administration of current and long-range policies, procedures, and programs of a single-specialty practice. The incumbent also assumes responsibility for the overall operations, development, and success of our medical practice. In this important role, the successful applicant acts as an information resource and ambassador to patients, physicians, staff, and the general public. CORE JOB FUNCTIONS Provides administrative and clinical supervision to ensure the effective implementation of patient services. Maintains liaison with administrators, physicians, and outside organizations. Prepares operational and financial reports and analyses setting forth progress, adverse trends, and recommendations or conclusions. Develops operating policies and ensures compliance with University policies and procedures. Conducts meetings with subordinates to ensure compliance with established practices. Implements new policies and keeps employees abreast of current changes and standards. Reviews usage of the facility to increase efficiency and profitability. Maintains awareness of current medical technology, health insurance trends, and government regulations. Adheres to all program and applicable governmental policies and procedures. Maintains a positive professional relationship with all personnel. Conducts utilization reviews of clinical services and tracks clinical plan goals and objectives. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. Department Specific Functions 50% Assist employees with Worker's Comp info. Coverage for staff, and training for all new staff Schedule and conduct Faculty/staff Meetings BJF's for faculty payments New Hires, interview preparations for Faculty and Staff Perform assessments for the department Assist with providing information that is needed for business needs Submit and review Workday approvals Provider schedules - changes Approval of PLR Approval of Workday orders Promotions/terminations/write ups Reviews operations to ensure efficiency Place orders for IT, facilities, surplus Provides guidance to research staff Assist and submit CMS Surveys Review and understand Productivity Reports for the division Run No Show reports USWN yearly reports assistance Participate in Budget meetings and submit pertinent information that is needed. Responsible for managing the controllable budget expenses P Card purchases/reconciliation Providers- re-credentialing reminders Providers-Licenses are updated Track and submit Stipends for faculty Provide support with authorization and scheduling of procedures, infusions, and monitor and provide back up for the in basket. Meeting with the Administrator On boarding for new physicians along with 9th floor Office maintenance and facilities- upkeep of the office. Extremely proficient in excel, spreadsheets, writing letters, etc. USNWR- Assisting with information

Requirements

Bachelors degree
Minimum 3 years of relevant work experience.
Any relevant education, certifications and/or work experience may be considered

Responsibilities

Provides administrative and clinical supervision to ensure the effective implementation of patient services.
Maintains liaison with administrators, physicians, and outside organizations.
Prepares operational and financial reports and analyses setting forth progress, adverse trends, and recommendations or conclusions.
Develops operating policies and ensures compliance with University policies and procedures.
Conducts meetings with subordinates to ensure compliance with established practices.
Implements new policies and keeps employees abreast of current changes and standards.
Reviews usage of the facility to increase efficiency and profitability.
Maintains awareness of current medical technology, health insurance trends, and government regulations.
Adheres to all program and applicable governmental policies and procedures.
Maintains a positive professional relationship with all personnel.
Conducts utilization reviews of clinical services and tracks clinical plan goals and objectives.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
Ensures employees are trained on controls within the function and on University policy and procedures.
Assist employees with Worker's Comp info.
Coverage for staff, and training for all new staff
Schedule and conduct Faculty/staff Meetings
BJF's for faculty payments
New Hires, interview preparations for Faculty and Staff
Perform assessments for the department
Assist with providing information that is needed for business needs
Submit and review Workday approvals
Provider schedules - changes
Approval of PLR
Approval of Workday orders
Promotions/terminations/write ups
Reviews operations to ensure efficiency
Place orders for IT, facilities, surplus
Provides guidance to research staff
Assist and submit CMS Surveys
Review and understand Productivity Reports for the division
Run No Show reports
USWN yearly reports assistance
Participate in Budget meetings and submit pertinent information that is needed.
Responsible for managing the controllable budget expenses
P Card purchases/reconciliation
Providers- re-credentialing reminders
Providers-Licenses are updated
Track and submit Stipends for faculty
Provide support with authorization and scheduling of procedures, infusions, and monitor and provide back up for the in basket.
Meeting with the Administrator
On boarding for new physicians along with 9th floor
Office maintenance and facilities- upkeep of the office.
Extremely proficient in excel, spreadsheets, writing letters, etc.
USNWR- Assisting with information