Practice Manager

University of Miami•Miami, FL

About The Position

The Practice Manager provides administrative direction and coordination to the formulation, interpretation, and administration of current and long-range policies, procedures, and programs of a single-specialty practice. The incumbent also assumes responsibility for the overall operations, development, and success of our medical practice. In this important role, the successful applicant acts as an information resource and ambassador to patients, physicians, staff, and the general public. Department Specific Functions Assist employees with Worker's Comp info. Coverage for staff, and training for all new staff Faculty/staff Meetings BJF's for faculty payments New Hires, interview preparations for Faculty and Staff Assessments Information assistance. Workday approvals Provider schedules- changes Approval of PLR Approval of Workday orders promotions/terminations/write ups reviews operations to ensure efficiency place orders for IT, facilities, surplus provides guidance to research staff CMS Surveys Productivity Reports No Show reports USWN yearly reports assistance Budget P Card purchases/ reconciliation Providers- re-credentialing reminders Providers-Licenses are updated Stipends Provide support with authorization and scheduling of procedures, infusions, and monitor and provide back up for the in basket. Meeting with the Administrator On boarding for new physicians along with 9th floor Office maintenance and facilities- upkeep of the office. Extremely proficient in excel, spreadsheets, writing letters, etc. USNWR- Assisting with information. CORE JOB FUNCTIONS Provides administrative and clinical supervision to ensure the effective implementation of patient services. Maintains liaison with administrators, physicians, and outside organizations. Prepares operational and financial reports and analyses setting forth progress, adverse trends, and recommendations or conclusions. Develops operating policies and ensures compliance with university policies and procedures. Conducts meetings with subordinates to ensure compliance with established practices. Implements new policies and keeps employees abreast of current changes and standards. Reviews usage of the facility to increase efficiency and profitability. Maintains awareness of current medical technology, health insurance trends, and government regulations. Adheres to all program and agency policies and procedures. Maintains a positive professional relationship with agency and intra-agency personnel. Conducts utilization reviews of clinical services and tracks clinical plan goals and objectives. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained on controls within the function and on university policy and procedures. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Requirements

Bachelor’s degree in relevant field
Minimum 3 years of relevant experience.
Any relevant education, certifications and/or work experience may be considered.
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals and objectives that support the strategic plan.
Ability to effectively plan, delegate and/or supervise the work of others.
Ability to lead, motivate, develop and train others.

Responsibilities

Provides administrative and clinical supervision to ensure the effective implementation of patient services.
Maintains liaison with administrators, physicians, and outside organizations.
Prepares operational and financial reports and analyses setting forth progress, adverse trends, and recommendations or conclusions.
Develops operating policies and ensures compliance with university policies and procedures.
Conducts meetings with subordinates to ensure compliance with established practices.
Implements new policies and keeps employees abreast of current changes and standards.
Reviews usage of the facility to increase efficiency and profitability.
Maintains awareness of current medical technology, health insurance trends, and government regulations.
Adheres to all program and agency policies and procedures.
Maintains a positive professional relationship with agency and intra-agency personnel.
Conducts utilization reviews of clinical services and tracks clinical plan goals and objectives.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures.
Ensures employees are trained on controls within the function and on university policy and procedures.
Assist employees with Worker's Comp info.
Coverage for staff, and training for all new staff
Faculty/staff Meetings
BJF's for faculty payments
New Hires, interview preparations for Faculty and Staff Assessments
Information assistance.
Workday approvals
Provider schedules- changes
Approval of PLR
Approval of Workday orders promotions/terminations/write ups reviews operations to ensure efficiency
place orders for IT, facilities, surplus
provides guidance to research staff
CMS Surveys
Productivity Reports
No Show reports
USWN yearly reports assistance
Budget
P Card purchases/ reconciliation
Providers- re-credentialing reminders
Providers-Licenses are updated
Stipends
Provide support with authorization and scheduling of procedures, infusions, and monitor and provide back up for the in basket.
Meeting with the Administrator
On boarding for new physicians along with 9th floor
Office maintenance and facilities- upkeep of the office.
Extremely proficient in excel, spreadsheets, writing letters, etc.
USNWR- Assisting with information.