Practice Coordinator- Medical

Talent For Dental•Lexington, KY

15h•$65,000•Onsite

About The Position

Position Overview: Central Kentucky Sedation is seeking a dynamic and highly organized Practice Coordinator to oversee the day-to-day operations of our mobile anesthesia services. The ideal candidate will possess strong leadership skills, a solid understanding of healthcare business management, and experience in the anesthesia or medical field. As Central Kentucky Sedation’s Practice Coordinator, you will play a pivotal role in managing case day schedules, client relationships, and team coordination across multiple Pediatric Dental Practices. This is a full-time position offering a competitive salary and benefits, with occasional travel to various locations throughout Central Kentucky.

Requirements

3–5 years of experience in business management, preferably within healthcare or a medical field is ideal
Proven experience managing a team and overseeing operations
Strong financial management background, including billing and medical insurance knowledge.
Excellent organizational and time-management skills with the ability to prioritize multiple tasks in a fast-paced environment.
Strong leadership and interpersonal skills with the ability to motivate and manage a diverse team.
In-depth understanding of healthcare regulations, medical billing, and compliance standards.
Exceptional verbal and written communication skills.
Proficiency with business management software and tools (e.g., Microsoft Office Suite, Tableau, Asana, practice management software).
Ability to travel to various client locations within Central Kentucky as needed
Ability to work independently and collaboratively within a team.
Strong customer service orientation with a commitment to high-quality care and service.

Responsibilities

Operational Coordination: Create, manage, and optimize client block schedules for all partner pediatric dental practices.
Build and maintain provider schedules aligned with client blocks, clinical capacity, and geographic efficiency.
Develop and manage clinical team schedules to ensure appropriate staffing for each service day.
Coordinate schedule changes, cancellations, and add-on opportunities while minimizing disruptions to practices and providers.
Monitor utilization , case volume, and scheduling efficiency to support growth and consistency.
Serve as a leader to the Business Administrator by setting expectations, providing guidance, and supporting professional development.
Financial Oversight Collaborate with the Regional Director of Operations to review and track key operational and financial KPIs, identifying trends and opportunities for improvement.
Review and approve invoices, vendor payments, and travel reimbursements.
Provide oversight and support to the Business Administrator to ensure accurate and timely insurance, billing, and administrative operations.
Client Relationship Management: Serve as the primary point of contact for clients, fostering strong, long-term relationships with dental offices and their teams.
Address and resolve client inquiries, concerns, and feedback, ensuring a high level of customer satisfaction.
Team Leadership & Coordination: Work closely with the CMO to support a team of medical professionals, including anesthesiologists, CRNAs, RNs, and paramedics.
Assist the CMO with coordinating team meetings, providing feedback, and supporting professional development to maintain a motivated and skilled workforce.
Manage timecard approvals, PTO submissions, employee onboarding, and offboarding.
Oversee the compliance portal and collaborate with the CMO to ensure all team members are current on required courses and recertifications.
Support employee engagement initiatives, including planning and coordinating team events.
Serve as a point of contact for employee feedback, escalating issues or concerns to leadership as appropriate