Practice Coordinator

Albany Medical Center•Albany, NY

11d•$51,755 - $77,633

About The Position

The Practice Coordinator provides day-to-day management of administrative activity within the division. Responsible for staff supervision, planning, cost center management, program and special-event coordination. Works closely with the Practice Administrator, Practice Manager and the Division/Department heads to establish and maintain an efficient, cohesive and productive work team with the Department/Division assigned. Essential Duties and Responsibilities Administrative Responsibilities: Compliance with organizational standards, Submission of Payroll, and Utilized problem-solving skills in the day-to-day management of activity in the Division Human Resource Responsibilities: Directly supervises all administrative support staff, Ensures competency of staff, Engages in conflict resolution when necessary, Complies with all Center Wide employment policies, Communication with staff, Hiring Process, Employee Development & Recognition – orientation, signing up for training, and Maintenance of Employee Files Budget Management: Manages divisions operating expenses in accordance with annual budget, Completes check requests, green requisitions, and travel reimbursements in accordance with Center-Wide policies, Enters check requests into Expense database, obtains signatures in accordance with Authority to Act, Tracks physician CME expenditures, and Participates in Monthly P&L review Schedule Management: Monthly, weekly, and daily reconciliation of physician schedules, Physician off-site time, Fills available slots, and Template management Responsible for billing process: Insures all necessary billing information is obtained, Works the open encounter report, MCPG reports, and Completes billing follow-up as requested Patient Satisfaction: Review of NRC data, Ensuring quick patient through put, and Tracks appointment availability and patient access Physician Initiatives: Meaningful Use, and Physician onboarding

Requirements

Associate's Degree - required
1-3 years in supervision and management of a medical practice - required
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.
The requirements are representative of the knowledge, skills, and/or ability required.
The skills necessary include financial, analytical, communication and personnel skills.
Computer literate in areas of word processing and spread sheet programs.
Interpersonal skills are also necessary to form a cohesive team.
Equivalent combination of relevant education and experience may be substituted as appropriate.

Nice To Haves

Bachelor's Degree - preferred

Responsibilities

Compliance with organizational standards
Submission of Payroll
Utilized problem-solving skills in the day-to-day management of activity in the Division
Directly supervises all administrative support staff
Ensures competency of staff
Engages in conflict resolution when necessary
Complies with all Center Wide employment policies
Communication with staff
Hiring Process
Employee Development & Recognition – orientation, signing up for training
Maintenance of Employee Files
Manages divisions operating expenses in accordance with annual budget
Completes check requests, green requisitions, and travel reimbursements in accordance with Center-Wide policies
Enters check requests into Expense database, obtains signatures in accordance with Authority to Act
Tracks physician CME expenditures
Participates in Monthly P&L review
Monthly, weekly, and daily reconciliation of physician schedules
Physician off-site time
Fills available slots
Template management
Insures all necessary billing information is obtained
Works the open encounter report, MCPG reports
Completes billing follow-up as requested
Review of NRC data
Ensuring quick patient through put
Tracks appointment availability and patient access
Meaningful Use
Physician onboarding