Practice Coordinator

Norton Rose Fulbright•Dallas, TX

7d•Hybrid

About The Position

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients. The Practice Coordinator provides direct support to lawyers in the Business group by performing administrative and legal tasks. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession. This position will require presence in the Dallas office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time. Additional responsibilities include but are not limited to: Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, spreadsheets and presentations Organize, maintain, and track documents on a client extranet site or other databases Actively track deadlines and status of matters, and provide regular updates to attorneys Maintain calendars to include coordination and scheduling of meetings, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments Interact and follow-up with clients, outside counsel and others, as requested Manage physical and electronic files (iManage) Assist with attorney time entry and client billing, as needed Process business expense reimbursements and vendor payments Coordinate domestic and international travel arrangements with firm’s travel provider Complete client/matter intake request forms and work directly with the attorney and compliance department on new or existing business Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers Assist other practice group support members with overflow work and provide backup support, as requested Assist other practice groups upon request with special projects May have a billing rate and be required to bill for some tasks May assist paralegals and perform some paralegal duties as assigned May train, assist, and provide orientation for new and less experienced members of staff Other duties Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

Minimum of 5 years’ experience performing basic office and clerical duties in a law firm or professional service organization; law firm experience preferred
Associate’s or Bachelor’s degree preferred; high school diploma is required
Proficient in Microsoft Office and Adobe Acrobat
Experience with document management system, iManage preferred
Excellent communication skills, both written and verbal
Excellent organizational skills and attention to detail
Ability to work harmoniously and effectively with others as part of a team
Strong work ethic and positive attitude, with flexibility to work overtime as needed
Exercises confidentiality and discretion in a professional and trustworthy manner
Self-starter who takes initiative and has willingness to learn

Responsibilities

Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, spreadsheets and presentations
Organize, maintain, and track documents on a client extranet site or other databases
Actively track deadlines and status of matters, and provide regular updates to attorneys
Maintain calendars to include coordination and scheduling of meetings, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments
Interact and follow-up with clients, outside counsel and others, as requested
Manage physical and electronic files (iManage)
Assist with attorney time entry and client billing, as needed
Process business expense reimbursements and vendor payments
Coordinate domestic and international travel arrangements with firm’s travel provider
Complete client/matter intake request forms and work directly with the attorney and compliance department on new or existing business
Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
Assist other practice group support members with overflow work and provide backup support, as requested
Assist other practice groups upon request with special projects
May have a billing rate and be required to bill for some tasks
May assist paralegals and perform some paralegal duties as assigned
May train, assist, and provide orientation for new and less experienced members of staff

Benefits

Benefit packages include access to three medical plans, dental, vision, life, and disability insurance.
Employees can also access pre-tax benefits such as health savings and flexible spending accounts.
Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible.
Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm.
The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren).
Employees are also entitled to 11 Firm holidays.

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