Practice Coordinator

NRF • Dallas, TX

4d • Hybrid

About The Position

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients. The Practice Coordinator provides direct support to lawyers in the Business group by performing administrative and legal tasks. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession. This position will require presence in the Dallas office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Requirements

• Minimum of 5 years’ experience performing basic office and clerical duties in a law firm or professional service organization; law firm experience preferred
• Associate’s or Bachelor’s degree preferred; high school diploma is required
• Proficient in Microsoft Office and Adobe Acrobat
• Experience with document management system, iManage preferred
• Excellent communication skills, both written and verbal
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion in a professional and trustworthy manner
• Self-starter who takes initiative and has willingness to learn

Responsibilities

• Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, spreadsheets and presentations
• Organize, maintain, and track documents on a client extranet site or other databases
• Actively track deadlines and status of matters, and provide regular updates to attorneys
• Maintain calendars to include coordination and scheduling of meetings, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments
• Interact and follow-up with clients, outside counsel and others, as requested
• Manage physical and electronic files (iManage)
• Assist with attorney time entry and client billing, as needed
• Process business expense reimbursements and vendor payments
• Coordinate domestic and international travel arrangements with firm’s travel provider
• Complete client/matter intake request forms and work directly with the attorney and compliance department on new or existing business
• Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
• Assist other practice group support members with overflow work and provide backup support, as requested
• Assist other practice groups upon request with special projects
• May have a billing rate and be required to bill for some tasks
• May assist paralegals and perform some paralegal duties as assigned
• May train, assist, and provide orientation for new and less experienced members of staff
• Other duties

Benefits

• comprehensive and competitive benefits package that supports you, your health, and your family
• access to three medical plans, dental, vision, life, and disability insurance
• access pre-tax benefits such as health savings and flexible spending accounts
• 401(k) savings plan and profit-sharing plans if eligible
• fertility benefits designed to support fertility and family-forming journeys
• competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm
• generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren)
• Employees are also entitled to 11 Firm holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees