PR MARKETING ASSISTANT

Horizon Health•Paris, IL

just now•$217 - $26

About The Position

Horizon Health is a Critical Access, Rural Health Facility comprised of 25-inpatient beds located in Paris, IL & a multitude of outpatient clinic settings including Family Practice and Specialty Clinics in Paris and surrounding cities. We have been serving residents of Edgar County since 1968 though community education, emergency services, and outpatient care. As we continue to expand our services & locations, our community has grown far beyond Paris. Our rich history and strong community support pave the way for the future of healthcare as we serve you—our family, friends, and neighbors. Position Summary: The Public Relations/Marketing Assistant provides support services to the Public Relations/Marketing team (as outlined by the Public Relations Marketing Manager and Director of Marketing & Communication). Functions include but are not limited to sorting, prioritizing, and distributing mail; ordering supplies; filing/logging; and miscellaneous clerical functions. The Assistant is responsible for answering the telephone for the Public Relations/Marketing area. He/she receives, screens, prioritizes, delivers, and/or responds to messages as directed by hospital policy and/or the above-mentioned leaders’ requests. Assists with financial processing of orders and events of all kinds—for public and for staff. The assistant is key to optimizing all department functions.

Requirements

High school graduate; Associate Degree preferred.
Must be self‑motivated, willing to take initiative, and able to work without supervision.
Strong time management skills are required; ability to juggle multiple projects in a fast-paced environment.
Exceptional verbal and written communication skills are required. Must be able to read, write, and speak the English language. Must be able to follow written/oral instructions.
Must have good organizational skills, with great attention to detail.
Must be able to deal effectively and tactfully with stressful situations; maintain a calm, cool exterior.
Must be a team player, willing to offer coverage and support as appropriate.
Experience with MS Word, MS Excel, and MS Teams preferred.
Must be able to attend various off-hours hospital committee meetings and events as needed.

Responsibilities

Maintains calendars; displays cooperative attitude when schedules are changed.
Establishes and maintains cooperative relationships with staff, peers, supervisors, and patients. Interacts with respect for the feelings of others.
Displays awareness of supportive functions and the proper procedures required to utilize those functions.
The work produced is accurate, complete, and with attention to detail.
Assists in organizing and establishing priorities for Public Relations/Marketing team by identifying opportunities for efficiency within the department. Takes ownership of those opportunities as appropriate.
Exhibits great personal efficiency in all tasks.
Provides clerical assistance with reports, memos, visitors, data collection, information gathering, and reporting as needed.
Maintains accurate, organized records/files and can easily find information when requested.
Serves as contact person for questions and meeting requests with Public Relations/Marketing staff and the Director of Physician & Provider Relations.
Schedules service line meetings, coordinating among attendees and assists with agenda preparation.
Plans, implements, and promotes corporate events for staff, which includes—but is not limited to—events for Hospital Week, Fall Frenzy, and all other employee events.
Plans recognitions related to healthcare observances, per department guidelines.
Takes, maintains and distributes meeting minutes from attended meetings.
Manages distribution of department credit card usage and reconciliation.
Orders office supplies and furnishings as requested.
Assists in maintaining, tracking, organizing, and inventorying materials.
Supports all other functions of the department as needed.
Assists with special events as needed and all other duties as assigned.
Helps foster attitudes of confidence and respect for the Hospital on part of the community, while developing the Hospital’s overall image.
Models Horizon Health’s Behavioral Standards using PRIDE guidelines.
Follows all policies and procedures as established by Horizon Health, including confidentiality.