Post-Award Financial Research Administrator

Chapman University Careers • Irvine, CA

31d • Hybrid

About The Position

We have an exciting opening for a Contracts and Grants Administrator position in the Office of Research at Chapman University. The selected applicant will support post-award research and sponsored programs activities for a range of disciplines. This includes the management of sponsored projects accounts from setup of the account through award close-out. The position monitors financial activity on accounts, making decisions on allowability, allocability, reasonableness, and consistency. The Administrator is responsible for financial oversight of project activities to ensure compliance with sponsor and university policies and federal, state, and local government regulations. Perform additional duties as assigned. After the training period, this position will allow a partial remote schedule, to provide a great work-life balance! This position represents an excellent opportunity to start or grow a career path within the Research Administration field. All the necessary trainings will be provided to ensure success in the position.

Requirements

• Minimum qualifications include: Bachelor’s Degree and two years of related experience or any equivalent combination.
• Must be familiar with 2 CFR 200 “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.”
• Experience in management of externally funded programs in a university environment or similar complex research setting.
• Demonstrated knowledge of federal regulations and the legal and regulatory environment governing research administration in the conduct of academic research, grants and contracts.
• Interaction with federal agencies, industries, and other nonprofits.
• Skill to operate a computer in a networked environment, including working knowledge of computer programs.
• Excellent computer skills in the use of word processing, spreadsheet, presentation applications, preferably Microsoft Office Suite software and Adobe Professional.
• Technical skills to learn and use enterprise systems and other job-related software.
• Experience working in a team oriented environment with ability to take initiative and work independently.
• Proven ability to meet deadlines and produce high quality products.
• Thorough knowledge of pre- and post-award grants administration.
• Understand federal, state and local policies governing sponsored research.
• Basic knowledge of accounting, budgeting and finance.
• Excellent oral and written communication skills.
• Strong interpersonal skills and the ability to support and work with a diverse group of faculty and staff.
• Demonstrated problem-solving skills.
• Ability to implement, and interpret policies and procedures and communicate sensitive information verbally and in writing to a diverse population.
• Ability to demonstrate tact and diplomacy and maintain high level of confidentiality.

Responsibilities

• Review and authorize or deny expenditures on accounts.
• Assist faculty with preparation of post award requests to sponsors.
• Discuss expenditure or other post award issues with sponsors.
• Assist with solving post award issues in all financial areas (Payroll, Purchasing, general Accounting).
• Review and verification of drawdowns and invoices.
• Prepare/review and/or submit financial reports.
• Assist with collection or analysis of financial data as required, including audit requests, and special report requests.
• Review award packages with Director of Post-Award Administration to ensure correct establishment of account in system.
• Authorize and/or process updates to account budget as required.
• Assist with collection efforts upon request from Financial Services
• Manage cost sharing documentation provided by units, as well as subrecipient monitoring activities.
• Review effort allocation and payroll requests; provide guidance to units when required
• Other special reports or job duties as periodically assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees