Portfolio Operations Associate - Hospitality

F. Schumacher & Co.•New York, NY

5d•$55,000 - $70,000

About The Position

Our Hospitality team is looking for a Portfolio Operations Associate who can seamlessly support purchasing and operational workflows to keep our fast-paced projects running smoothly. In this role, the Associate will play a key part in ensuring materials move efficiently through our supply chain—monitoring inventory across multiple warehouses, forecasting demand with project managers, and placing timely reorders to maintain healthy stock levels.

Requirements

Strong analytical problem-solving skills.
At least 1-5 years experience. (Experience in purchasing and/or inventory management is preferred but not required.)
Highly organized and detail-oriented.
Strong excel skills and understanding of key formulas.
Interest in data and reporting,
Ability to think creatively and come up with solutions to ever-changing business needs and competing priorities.

Responsibilities

Monitor inventory levels across all warehouses daily and submit reorders as needed to maintain healthy stock levels
Work closely with Project Managers to forecast upcoming demand for client projects and build their needs into upcoming reorders
Oversee hospitality invoicing, working with vendors, Project Managers and Schumacher’s accounting team to ensure accurate submission, timely processing, and on-schedule payment to vendors
Maintain up to date and accurate cost and price sheets, reflecting latest product costs, tariffs, and freight rates for accurate quoting purposes
Track price increases received from vendors, updating internal platforms and informing the Hospitality team of all price increases in a timely manner
Create and submit purchase orders to vendors for assigned products, communicating all packaging and shipping requirements, tracking production status, and coordinating inbound shipments through completion
Inform PO status/delay/etc., information to stakeholders
Monitor and communicate any risks related to supply chain interruptions, material shortages, or production bottlenecks
Maintain precise documentation—including POs, confirmations, vendor pricing files, freight records, and inventory reports—to support clean operational audits and smooth cross-department communication
Assist in process improvement initiatives to streamline purchasing workflows, reduce lead times, and optimize operational efficiency
Support sample ordering and distribution for internal teams and client projects as needed