Portfolio Administrative Assistant

Princeton Property Management•Portland, OR

27d•$28 - $30

About The Position

We are seeking a motivated and detail-oriented Portfolio Administrative Assistant to join our team. The Portfolio Administrative Assistant plays a key role in supporting the overall success of our property portfolio. This position assists Portfolio Managers with a wide range of day-to-day tasks and responsibilities, helping ensure smooth operations, effective communication, and high-quality service across our communities. Full-time: 40 hours per week Monday through Friday . Compensation: $28.00 – $30.00 per hour, depending on experience

Requirements

Highly organized with strong attention to detail
Excellent analytical, interpersonal, and communication skills (verbal, written, and listening)
Ability to multitask and thrive in a fast-paced environment
Proficiency with computers, Microsoft Office, and Outlook
Ability to work effectively with individuals from diverse backgrounds and education levels
Minimum of two years of property management experience

Responsibilities

Provide general support to Portfolio Managers on tasks, projects, planning, and meetings
Issue and review notices
Research and resolve accounting questions
Review major maintenance requests for completeness and follow up with Community Managers as needed
Approve turnover replacements
Ensure lien waivers are completed
Prepare contracts for capital improvements over $10,000
Assist in approving onsite payroll and escalate issues to Portfolio Managers when necessary
Communicate with Community Managers, residents, and vendors
Investigate tenant complaints
Prepare job orders and submit to Recruiting
Review incoming mail and prepare responses as directed
Attend weekly update meetings with each Portfolio Manager (10–15 meetings per week)