Portables Exhibit Coordinator

Steelhead Productions•Las Vegas, NV

13h•Onsite

About The Position

Steelhead is looking for a detail-driven Portables Exhibit Coordinator to support and execute our client-owned portable exhibit programs. This role owns the logistics, documentation, and coordination required to ensure portable exhibits move from warehouse to show floor accurately, on time, and within budget. You will work closely with Account Managers and vendors to eliminate surprises, reduce errors, and maintain strong execution standards across every event. This is a high-volume, deadline-driven role for someone who values precision, organization, and accountability.

Requirements

1–3 years of experience in project coordination, logistics, event planning, or related operational support
Strong organizational skills with the capacity to handle a range of tasks efficiently
High attention to detail and ability to manage multiple concurrent deadlines
Clear, professional communication skills
A proactive, solution-focused mindset

Nice To Haves

Experience with inventory or project management software is a plus

Responsibilities

Coordinate show services, form submissions, material handling, and transportation for client-owned portable exhibits
Prepare accurate estimates for show services, shipping, and warehouse handling
Track shipments and confirm on-time delivery to venues
Maintain accurate inventory records using Exhibit Force or similar systems
Prepare show binders and required documentation to support Account Managers
Solicit and compare vendor quotes to ensure competitive pricing and quality service
Review and reconcile invoices against approved estimates
Coordinate travel and accommodations for Steelhead personnel attending shows
Provide administrative and operational support to the Client Services team as needed
Other duties as needed