Police Records Supervisor - City of Birmingham

JobsQuest•Birmingham, AL

3d•Onsite

About The Position

The City of Birmingham is seeking to hire a Police Records Supervisor. This role provides effective record management and support services to the City, its departments, requesting agencies, the public, and the Police Department in a timely and efficient manner. Employees in this job class develop policies, procedures, and standards related to records management practices and conduct training seminars and workshops to educate departmental staff and City personnel on records management systems. Supervisors serve as liaisons for their department by communicating and collaborating with various stakeholders to provide information regarding departmental activities. Additional responsibilities include tracking records entering and leaving the facility, ensuring proper retention and lawful disposal of public records, and overseeing the daily operations of the Records Division.

Requirements

Valid driver's license.
Experience working in a position (e.g., records technician, records clerk, police records supervisor, or related) with primary responsibilities involving the storage, maintenance, and retention of departmental/organizational records to include: electronic tracking of physical and electronic records; maintaining record databases; retrieving records in response to requests (e.g., FOIA requests); ensuring the physical storage of records in accordance with established records management policies; complying with municipal/state record retention policies, laws, and retention schedules
Experience working as a lead worker to peer and/or support staff including assigning and reviewing work and providing feedback and training.
Experience performing administrative functions including drafting correspondence and documentation (e.g. memos, ordinances, contracts, resolutions) and producing reports in order to support professional staff.
Willingness to obtain NCIC certification within 9 months of employment
Willingness to submit to a criminal background check and polygraph test as part of the pre-employment process

Nice To Haves

NCIC Certification
Certified Records Manager
Experience with and knowledge of law enforcement databases (e.g., ALACOP, New World, LERNS, or other law enforcement systems).

Responsibilities

Performs various administrative activities by creating and updating files, maintaining documents, and tracking information using various forms and computer systems in order to maintain records and document organization/department activities.
Provides service to internal and/or external customers.
Manages the daily operations of a 24/7 high-volume data entry unit by generating reports and receiving and verifying information to ensure the processing of data.
Communicates and collaborates with various parties and organizations (e.g., department heads, employees, citizens, board and council members, vendors, etc.) by responding to inquiries, tracking internal and external communications, and drafting correspondence to disseminate and receive information related to department/organization activity.
Prepares and processes invoices by creating and sending billing statements and collecting payments to ensure customers’ balance is paid for services rendered.
Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.