Police Records Specialist
About The Position
Overview Hiring Range: $19.71 - $21.73 Starting salary may be adjusted depending on experience. Qualifications 1. High School Diploma or G.E.D. and one (1) year clerical or administrative experience including data entry OR Associate's Degree or higher 2. Possession of a valid drivers license and the ability to obtain/maintain a City of Hoover Driver's Permit 3. Experience operating a computer, including Microsoft Office 4. Possession of N.C.I.C. and A.C.J.I.S. Certifications are required within one (1) year of appointment PREFERRED QUALIFICATIONS: Previous experience in police records environment or other records environment Ability to read, speak and converse in Spanish Responsibilities Explains fees to citizens and collects money for distribution of reports; answers telephone for Police Department; enters data into the computer; researches information for other agencies regarding Incident/Offense Reports, Arrest Reports and Accident Reports; copies and distributes reports to Chief of Police and Police Department Personnel; reviews and processes Accident Reports and Incident/Offense Reports; field investigations, tow-ins, makes minor corrections to Accident Reports; determines the appropriate departments which should receive information concerning arrests; completes validation procedures for the State as need to verify that vehicles, boats, cars, guns and licenses are stolen, pulls copies of reports for State Validation Procedures; maintains security of all records to include dissemination to the appropriate individual/agency; completes release forms for tow-ins; send a list of release forms to towing company for the title to be cleared; answers questions from the public about accident reports and provides directions for visitors; processes the youthful offender paperwork; pulls the files of the youthful offender; seals records; processes expungements, motions for discovery and court subpoena; mails reports to insurance companies upon request; completes a bank deposit and submits the receipts to Revenue for processing; reconciles receipts to actual money received; orders office supplies; performs other related duties as assigned.
Requirements
- High School Diploma or G.E.D. and one (1) year clerical or administrative experience including data entry OR Associate's Degree or higher
- Possession of a valid drivers license and the ability to obtain/maintain a City of Hoover Driver's Permit
- Experience operating a computer, including Microsoft Office
- Possession of N.C.I.C. and A.C.J.I.S. Certifications are required within one (1) year of appointment
Nice To Haves
- Previous experience in police records environment or other records environment
- Ability to read, speak and converse in Spanish
Responsibilities
- Explains fees to citizens and collects money for distribution of reports
- Answers telephone for Police Department
- Enters data into the computer
- Researches information for other agencies regarding Incident/Offense Reports, Arrest Reports and Accident Reports
- Copies and distributes reports to Chief of Police and Police Department Personnel
- Reviews and processes Accident Reports and Incident/Offense Reports
- Field investigations, tow-ins, makes minor corrections to Accident Reports
- Determines the appropriate departments which should receive information concerning arrests
- Completes validation procedures for the State as need to verify that vehicles, boats, cars, guns and licenses are stolen, pulls copies of reports for State Validation Procedures
- Maintains security of all records to include dissemination to the appropriate individual/agency
- Completes release forms for tow-ins
- Sends a list of release forms to towing company for the title to be cleared
- Answers questions from the public about accident reports and provides directions for visitors
- Processes the youthful offender paperwork
- Pulls the files of the youthful offender
- Seals records
- Processes expungements, motions for discovery and court subpoena
- Mails reports to insurance companies upon request
- Completes a bank deposit and submits the receipts to Revenue for processing
- Reconciles receipts to actual money received
- Orders office supplies
- Performs other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
